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adding new records with dates

I have a table/query/form with the following record:-
customerID
Jobid
Date
 I provide service to the customer at regular intervals - weekly, fortnightly, monthly - over the course of a year
I want to be able to generate a series of new RECORDS by adding to the date

I want to be able to fill in the initial details then tell it to add a specific number of days (maybe 7, 14, or 28, or something else altogether) to the date, and to do this a specified number of times.
I thought I might have found an answer, but I seem to have lost it.
I would expect to need two additional fields, Frequency and No of Times, and perhaps an append query, but I just cannot get my head around it.

Most answers are about two date fields (startdate/Enddate) and adding to the first to generate the latter.  Also, they assume that the interval will be constant (always add 7 dayes).This doesn't do what I want.

Can It be done?  I am an amateur when it comes to VBA.
0
msmerry
Asked:
msmerry
5 Solutions
 
kmslogicCommented:
Sure you want to do something like this in VBA:

sub AddDates
    dim datStartDate as Date, intFrequency as Integer, intNumTimes as Integer, i as Integer
    dim strSQL as String, datInsert as Date

    datStartDate = cdat(Forms!YourForm!tbStartDate)
    intFrequency = Forms!YourForm!tbFrequency
    intNumTimes = Forms!YourForm!tbNumTimes

    for i = 0 to intNumTimes-1
         datInsert = datStartDate + i * intFrequency
         strSQL = "INSERT INTO YourTable (YourDateField) VALUES (#" & format(datInsert, "mm/dd/yyyy") & "#)"
        currentdb.execute strSQL
    next i
end sub
   
You'd run this from a form which I called YourForm here which has fields for the StartDate named tbStartDate, the Frequency named tbFrequency and the Number of Times named tbNumTimes
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Scott McDaniel (Microsoft Access MVP - EE MVE )Infotrakker SoftwareCommented:
You can use an INSERT statement to add new records, and you can use loops for your Frequency and Dates:

Dim iFreq as Integer  
Dim iInterval as Integer
Dim dDate as Date

iFreq = 4 '/ adds 4 records
iInterval = 14 '/ space them 14 days apart
dDate = Date '/ default to starting point of Today

Dim i As Integer

For i = 1 to iFreq
  Currentdb.Execute "INSERT INTO YourTable([Date]) VALUES(#" & dDate & "#)"
  dDate = DateAdd("d", dDate, iInterval)
Next i

This would add 4 new records, spaced 14 days apart, from today's date. If you want to have user inputs for those values, then do this:

1) Add 3 Textboxes to your form: txFreq, txInterval, and txStart
2) Change the code above to this:

Dim iFreq as Integer  
Dim iInterval as Integer
Dim dDate as Date

iFreq = Me.txFreq
iInterval = Me.txInterval
dDate = Me.txStart

Dim i As Integer

For i = 1 to iFreq
  Currentdb.Execute "INSERT INTO YourTable([Date]) VALUES(#" & dDate & "#)"
  dDate = DateAdd("d", dDate, iInterval)
Next i

So if you wanted to add 3 new events, spaced 30 days apart, and starting from November 1st, you'd enter these values in your form's textboxes:

Me.txFreq: 3
Me.txInterval: 30
Me.txStart: 11/01/2011

Either of those code blocks could be run from a Button click. Do you know how to add code to a Button's click event?


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als315Commented:
You can do it also without VBA.
Look qry1 in included example.
tbl0 - table with your parameters (you can take this data from form)

DB27378554.mdb
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Dale FyeCommented:
Another method would be to create another table (I call mine tbl_Numbers) which contains a single field (intNumber) and only atenolol records (the values 0-9).  This table becomes the source for a query (qry_Numbers) that looks like the fooling and returns numbers from 0-99.

Select Tens.intNumber * 10 + Ones.intNumber
From tbl_Numbers as Tens, tbl_Numbers as Ones

From this query, you can write another query that will load all of these new dates at once.

Insert into your table (Customer, job date)
Select [x], date add("d", intNumber * interval, date())
From qry_Numbers
Where intNumber >0 and intNumber < intNumberOfTimes
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Dale FyeCommented:
Previous post assumes that:
1. You will replace [x] with the customers ID
2. That JobID is an auto number field

It also has an error in the where clause, which should read:
<=intNumberOfTimes
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msmerryAuthor Commented:
I used LSMConsulting's second answer, because it was extremely clear, could be lifted straight into my database (with the necessary alterations to names) and did exactly what I wanted - almost.  One problem I had was that the date format was unreliable - it would add the ten entries, but two out of three would be formatted for US, and I live in Australia; however, I solved that problem by using
format(datInsert, "mm/dd/yyyy")
from kmslogic's answer, and fixing that for Australia as dd/mm/yyyy.
The other good point about LMSConsulting was that s/he asked the question at the end "Do you know how to add code to a Button's click event?" which was enough of a prompt for me to ba able to work it out.  Thank you.

Als315 and fyed gave solutions that I could see where they were heading, but couldn't quite work out how to use them.
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