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Google Apps Email Accounts

Posted on 2011-10-04
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Last Modified: 2012-05-12
Hi,

I'm looking at setting up Google Apps for a Committee I am part of to make communication and managing meetings easier.  The members of committee can/will change every 2 to 3 years.  What would be the best way of managing/setting up accounts?

Would it be best to create specific personal email accounts for each committee member:

firstname.lastname@mycommitte.com etc, etc

and then create nicknames for each account like:

chairman@mycommittee.com forwards to the appropriate members
treasurer@mycommittee.com forwards to the appropriate members
secretary@mycommittee.com forwards to the appropriate members

or just create the accounts:

chairman@mycommittee.com
treasurer@mycommittee.com
secretary@mycommittee.com

and give the appropriate members access to them?

What I’m trying to achieve is that when a member steps down form a position the new members taking over can have access to still to previous emails so that they are aware of things which have happened.  Hope this makes sense and I look forward to a response.
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Question by:anthonytr
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hax1 earned 2000 total points
ID: 36909676
If the persons should have access to old e-mails sent to the previous "owner" of an address you should definetly go the second route and create the accounts with chairmain@mycommittee.com etc. and simply add their firstname.lastname@mycommittee.com as aliases to the accounts, then if somebody new takes over you simply change the password and add / change the new persons firstname.lastname ...

otherwise you might have to migrate data, and of course keep communicating new e-mail addresses ...
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Author Comment

by:anthonytr
ID: 36909682
I thought as much... thank you for your advice!
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Author Comment

by:anthonytr
ID: 36909688
When you say aliases would this be the 'nickname' feature in google apps?
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Expert Comment

by:hax1
ID: 36909806
yes the nickname feature!

(it just means that mails that get send to the nickname address also go into that users mailbox ...)
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