Mail Merge in Office 2010

Posted on 2011-10-04
Last Modified: 2012-06-21
I am trying to send a mail to a number of recipients using Mail Merge in Office 2010 as I do not want the other recipients to see everyone's e-mail addresses. I have managed to get to the point of setting up the mail through MS Word, but when I hit "Send" I get a popup dialog which says "A program is trying to access e-mail address information stored in Outlook. If this is unexpected, click Deny and verify your antivirus software is up-to-date. For more information about e-mail safety and how you might be able to avoid getting this warning, click Help." I can allow access for 1 to 10 minutes and then I have to click either Allow, Deny, or Help.

The problem is that I have to click Allow for each message before it will go through. The mail is going to quite a large number of people, and I need to send it in PLAIN TEXT. Is there any way I can "Allow All" or reduce the security settings so that I can just send this mail in one go?

Thanks a lot.
Question by:optia
    LVL 76

    Expert Comment

    Have you tried modifying the Programmatic Access settings in Outlook's Trust centre?

    Author Comment

    Hi Graham. Thank you for your suggestion. I went to the Trust Centre, but the Programmatic Access says that the Anti-Virus status is Valid and all the options are greyed out.

    "Warn me about suspicious activity when my antivirus software is inactive or out-of-date" is checked and the other two options are just about warning me about suspicious activity so probably not relevant.
    LVL 7

    Accepted Solution

    There is an MS article on this topic

    Hope this helps

    Author Comment

    Thank you Andy.
    So it seems that it can't be done then.
    Well, thank you for your help anyway!

    All the best.

    Author Closing Comment

    It seems that it is not possible to do what I wanted without switching to HTML.

    Thanks guys for your help anyway...

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