How do I move to paragraph pieces together in MS Word 2003?

Posted on 2011-10-07
Medium Priority
Last Modified: 2012-05-12
You can see on these two screencasts that the first part of a Word-document in MS Word 2003 is too far from the second part:


That is, I think there is some kind of break or something that doesn't allow the text to flow freely and naturally. I tried the backspace button on my laptop to move the second part up a bit, but the white area (no text in it) in the Word-document is "dead area", not possible to write or enter anything in it.

Overall, in this whole Word-document, there is a lot of problems with the formatting. I tried in my translator tool SDL Trados 2007 to translate in Word but many stretches of text could not be opened as translation segments (in other words, SDL Trados does not recognize the text as such, or can't handle the formatting).

I earlier made a mistake and downloaded a trial version of MS Office 2010 Plus (which I found out later does not work with my SDL Trados 2007, only MS Office 2003 does), and had this installed on my laptop at the same time with my old MS Office 2003. But initially I did  not have any conflicts whatsoever, could open Word-documents with both of them. But now, I have uninstalled MS Office 2010 Plus and kept only MS Office 2003. Perhaps this could have caused the troubles with my Word-document.

Back to my current problem: How can I move the two pieces of text together so the text flows naturally?
Question by:hermesalpha
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LVL 59

Expert Comment

by:Chris Bottomley
ID: 36934898
It may be a protected text block forcing a new page, paragraph, format keep together on the paragraph(s) but I am thinking not.

All specific help is made awkward by your need to avoid supply of the document but given the second block is at the top of a page ... I would also suspect a section break but deleting should remove the problem therefore if you edit your document to delete all extra text and replace necessary text, (to keep the problem apparent) then post it up here we should be able to give targetted help.


Author Comment

ID: 36934919

Author Comment

ID: 36934926

when you download the Word-document I just uploaded, can you see if the formatting is odd in any way?
I suspect it is because I've had a lot of problem with the formatting that this Word-file contained. Do you
think it can have anything to do with the fact that, perhaps, it was created in a Chinese  version of MS Words? On some occasions I've received the error message that it's not a MS Word 2003-version but an earlier version (97 or earlier).

So perhaps the problem is related to a Chinese formatting that doesn't exist on Western MS Word versions?

For example, if you open the left window by choosing View formatting you will see that Chinese fonts etc. have been used.
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LVL 59

Accepted Solution

Chris Bottomley earned 2000 total points
ID: 36934967
Document generally looks ok.

For the box bertween page 4/5 there is a section break between causing the new page:

See http://office.microsoft.com/en-us/word-help/delete-a-section-break-HP005188540.aspx

For a suggestion re removal of the section break.

Chris L-Series-User-Manual-for-Swedish.doc

Author Comment

ID: 36934982
Thanks Chris, I downloaded your document. The problem now is that if I remove the section break between page 4 and 5 the "Varning" (Warning) looses its formatting. Can I just format it "manually" and let the section break be removed?

Author Comment

ID: 36935005
What I mean is that I need a boxed (a frame) Warning-message as you can see on this screencast:


("Varning" means "Warning").

In the file you just e-mailed to me, the "Varning", the formatting of "Varning" had changed to normal text size and not bold. Is there any way to change this?

Author Comment

ID: 36935036
I managed now to get the formatting almost right, just one thing remains. You can see on this screencast that there is no frame for one Varning:


When I try to add a frame, this is what happens:


There is a bold line under Varning. Why is that added at all and how do I remove that?

Author Comment

ID: 36935057
I found out how to remove it. Thanks Chris for the help, I wouldn't have been able to delete the section break without your help!
LVL 59

Expert Comment

by:Chris Bottomley
ID: 36935131
Apologies for te delay ... walking the dogs!

Glad it is working for you and thank you for uploading the file ... it makes all the difference to be able to see the 'issue'.

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