Outlook 2010 / Gmail account issue

Posted on 2011-10-07
Last Modified: 2012-05-12
I have a client who needs to retrieve two folders from a particular archive folder and only those two folders need to be retrieved.   The issue I'm having is that although roughly about 5 users need these two folders, I need a way to either create another pst file with only these two folders or somehow copy and move the folders somewhere in the network or to another email account.  I mentioned this to a colleague who mentioned to create another account, such as, and move them there and just map this account to all five users.  

Although the two folders are within Outlook 2010, under a Gmail account, I need the best solution where these two folders can be shared by SALES department.

Can someone propose a better solution?
Question by:ee4itpro
    LVL 24

    Expert Comment

    I think your friend gave you the best solution.  Create en email account for sales move the mail to this account using IMAP and use IMAP for each of the 5 users to access the account.  The only issue you will get is when the first person reads the email then it will be marked read for all and any of the 5 can delete email.
    LVL 5

    Accepted Solution

    Hi ee4itpro,

    I think what you need to do is:

    [Main Gmail Account]
    1- setup filter that will move said emails to a folder/label AND forward these to a

    [Sales Gmail Account]
    1- Allow IMAP or POP access in Outlook. Please choose which protocol to use. Each has its advantages and disadvantages.


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