How do I setup shared calendars with Office 365 so that users can add\edit appointments without request\approval process?

Posted on 2011-10-11
Last Modified: 2012-06-27
We have Outlook 2010 and just signed up for Office 365.  We want to create a number of calendars the office can share (calendars not really assigned to a specific user).  It looked like room calendars was the only option so we created them.  This may not be the correct choice as we would really just like a shared calendar and not necessarily share a room.  Perhaps room calendars aren't the correct choice here...?  We added the room calendars in Outlook 2010 but when we try to create appointments we only have the option for "New Meeting Request" and can't add appointments directly.  How do we setup shared calendars so users can  add or edit appointments directly as they would their own personal calendars?
Question by:stv0005
    LVL 35

    Accepted Solution

    in a normal exchange environment, you basically create a shared mailbox, and tick the "
    Automatically process requests and responses from external senders" under option of that shared mailbox.

    It will at least autoupdate, but might not meet your requirement.

    If you need users to directly edit the calendar, setup the mailbox as a shared mailbox (5GB limit) and you can share the mailbox to the right person you want to share.

    Not saying Experts exchange is not good, has a very handy information about all the enquiry in office 365, and i am ask my question there as well, because it is answered by the same group of people to do the same help desk and alot of community help happen at the place, which is very odd to see. of course, experts exchange is always here for you :)
    LVL 26

    Assisted Solution

    Outlook 2010 but when we try to create appointments we only have the option for "New Meeting Request" and can't add appointments directly

    >> to continue with the "resource mailboxes" and want to add "new appointment"
    On th resource mailbox, grant the users (who wants to add appointment) an full-mailbox access from the "Exchange Management Console"

    Now, from the Outlook 2010 access, Outlook users can see the menu item "New Appointment" too

    Author Closing Comment

    Thanks!  I used the first solution above, but the second also has useful information.

    Just in case it's useful to anyone, here's how to get started using powershell to use the first solution above.

    Right click powershell and runas an Administrator. Run these commands:

       winrm qc
       set-executionpolicy unrestricted
       $LiveCred = Get-Credential
       $Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri -Credential $LiveCred -Authentication Basic -AllowRedirection

       Import-PSSession $Session

    This will connect you to the Office365 service.  

    Now you should be ready follow the instructions in the link above to create a shared mailbox.  ( )

    Write Comment

    Please enter a first name

    Please enter a last name

    We will never share this with anyone.

    Featured Post

    How to run any project with ease

    Manage projects of all sizes how you want. Great for personal to-do lists, project milestones, team priorities and launch plans.
    - Combine task lists, docs, spreadsheets, and chat in one
    - View and edit from mobile/offline
    - Cut down on emails

    Get an idea of what you should include in an email disclaimer with these Top 5 email disclaimer tips.
    Check out this infographic on what you need to make a good email signature that will work perfectly for your organization.
    This Experts Exchange lesson shows how to use VBA to loop through rows in Excel.  In order to sort, filter, and use database features, there needs to be a value in each column for every row. When data arrives with values missing, code to copy values…
    how to add IIS SMTP to handle application/Scanner relays into office 365.

    737 members asked questions and received personalized solutions in the past 7 days.

    Join the community of 500,000 technology professionals and ask your questions.

    Join & Ask a Question

    Need Help in Real-Time?

    Connect with top rated Experts

    22 Experts available now in Live!

    Get 1:1 Help Now