Server-side rule for GAL senders possible in Exchange 2007?

Posted on 2011-10-11
Last Modified: 2012-05-12
I am trying to create a rule in Outlook 2007 that filters for senders in our global address list. Every time I select the 'sender is in Specified Address Book' rule the 'on this machine only' rule is also applied. I cannot uncheck it.

 I would prefer not to have this filter depend on the Outlook client running constantly.

Is there a trick to allowing this rule to run server side or am I stuck with client side for this particuliar rule?

FYI - We are using a hosted offsite service for this and I do not have low-level configuration access. If the solution involves server-side tweaking I will probably not be able to imake use of it. Just hoping there is something client side that will work... :)
Question by:kkamm
    LVL 41

    Expert Comment

    Post the rule
    LVL 15

    Expert Comment

    Check "transport rules"  for hub transport role under organization confguration in exchange management console.
    LVL 1

    Author Comment


    Apply this rule after the message arrives
    sender is in Global Address List Address Book
      and on this machine only
    move it to the specified folder


    No access to any Exchange admin functions short of creating new users. Hosted service with minmal web-based admin portal. (See end of OP)
    LVL 20

    Expert Comment

    by:Hendrik Wiese
    You can try the following instead of selecting is in Global Address List: "start from a blank rule" and choose the "apply messages when they arrive" and then choose your "From"  (instead of Global Address List).

    Hope this helps!!!
    LVL 1

    Author Comment


    We actually had it set that way originally but ran into a problem with some accounts not being filtered, even though the 'From:' field matched the domain. The GAL rule seemed to resolve that issue but I would prefer it to be server-side so I don't have to depend on Outlook running to process the rule.

    Outlook automatically selects 'On this machine only' when I select 'Sender is in Global Address List Address Book'. Is this, by design, available only as a client-side rule or are there other Outlook settings that may affect whether you can make this client or server side?
    LVL 20

    Accepted Solution

    Nope seems the 'Sender is in specific Address Book' only applies to client side. The only work around would be to do it using the from, but you said that it is not working.

    So your best solution would be to have the account setup on a machine and running the GAL option.

    Hendrik Wiese
    LVL 1

    Author Closing Comment

    I contacted our hosting provider and they indicated that transport rules could be set up in groups of 10 for a monthly fee. None of the available transport rules indicated a GAL filter. I guess MS figured a Hub server implicitly takes care of that and any further filtering should be done per client

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