What is best process to follow in case of employees leaving the Organization?

Posted on 2011-10-11
Last Modified: 2012-05-12
Dear Members,
                     In our Organization we are following a process in the case of employees who are leaving the organization. Let me explain our organization scenario.
We’ve recently migrated to BPOS. So our entire mailboxes reside in Microsoft’s cloud.
The following are the steps we follow when any user left the organization.
1.      We change the user password
2.      We disable the active directory account.
3.      We’ll take the backup of the user’s mailbox and disconnect the mailbox.
4.      Forward the mails to the manager and configure OOF.
Is there any best industrial process to deal when a user leave the organization? Please help me out.
One more thing – Is it possible to connect a disconnected mailbox to another user?
Question by:AhmedAliShaik
    LVL 14

    Assisted Solution

    When you disconnect the mailbox there will be no more OOF reply, which may not be desirable if you want senders to get automatically informed that the employee is no longer with you, other than that this is a good process.

    You can connect the mailbox to another user, but only if said user does not have a mailbox yet.
    LVL 5

    Accepted Solution

    Had similar concerns from a colleague once but I don't think there is a silver bullet solution it depends on your organisation and the culture. However, the tips from this discussions could give you a peek into some standard procedures and policies used by others:


    LVL 14

    Assisted Solution

    Actual process is driven by your buisness requirements more than what Microsoft say.
    LVL 2

    Author Closing Comment

    Thank You friends.

    Featured Post

    Highfive + Dolby Voice = No More Audio Complaints!

    Poor audio quality is one of the top reasons people don’t use video conferencing. Get the crispest, clearest audio powered by Dolby Voice in every meeting. Highfive and Dolby Voice deliver the best video conferencing and audio experience for every meeting and every room.

    Join & Write a Comment

    You might have come across a situation when you have Exchange 2013 server in two different sites (Production and DR). After adding the Database copy in ECP console it displays Database copy status unknown for the DR exchange server. Issue is strange…
    Easy CSR creation in Exchange 2007,2010 and 2013
    To show how to generate a certificate request in Exchange 2013. We show this process by using the Exchange Admin Center. Log into Exchange Admin Center.:  First we need to log into the Exchange Admin Center. Navigate to the Servers >> Certificates…
    This video discusses moving either the default database or any database to a new volume.

    731 members asked questions and received personalized solutions in the past 7 days.

    Join the community of 500,000 technology professionals and ask your questions.

    Join & Ask a Question

    Need Help in Real-Time?

    Connect with top rated Experts

    16 Experts available now in Live!

    Get 1:1 Help Now