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What is best process to follow in case of employees leaving the Organization?

Dear Members,
                     In our Organization we are following a process in the case of employees who are leaving the organization. Let me explain our organization scenario.
We’ve recently migrated to BPOS. So our entire mailboxes reside in Microsoft’s cloud.
The following are the steps we follow when any user left the organization.
1.      We change the user password
2.      We disable the active directory account.
3.      We’ll take the backup of the user’s mailbox and disconnect the mailbox.
4.      Forward the mails to the manager and configure OOF.
Is there any best industrial process to deal when a user leave the organization? Please help me out.
One more thing – Is it possible to connect a disconnected mailbox to another user?
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AhmedAliShaik
Asked:
AhmedAliShaik
3 Solutions
 
Wonko_the_SaneCommented:
When you disconnect the mailbox there will be no more OOF reply, which may not be desirable if you want senders to get automatically informed that the employee is no longer with you, other than that this is a good process.

You can connect the mailbox to another user, but only if said user does not have a mailbox yet.
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speak2abCommented:
Had similar concerns from a colleague once but I don't think there is a silver bullet solution it depends on your organisation and the culture. However, the tips from this discussions could give you a peek into some standard procedures and policies used by others:

http://community.spiceworks.com/topic/100245-what-is-your-standard-operating-procedure-for-terminated-employees

and

http://www.kajhaffenden.com/articles/have-an-email-policy-for-ex-employees/

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RadweldCommented:
Actual process is driven by your buisness requirements more than what Microsoft say.
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AhmedAliShaikAuthor Commented:
Thank You friends.
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