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Suddenly got lots of email addresses in Outlook 'To' field

We have just installed exchange 2010 and suddenly it appears that all our users have got every email address the company has sent to as an option in their 'To' field. Is there a configuration setting I need to tweak in Outlook or Exchange?
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suroma
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suroma
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3 Solutions
 
madhatter5501Commented:
when you say the to: field are you referring to the GAL or the .nk2 cache?
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suromaAuthor Commented:
Sorry but I am not quite sure what you mean. If I start typing the name in the 'To' field textbox in a new email I get a long list. If I click the 'To' button I just get our address books which are fine.
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madhatter5501Commented:
the .nk2 file is a cache of addresses you have sent mail to, here is a link that will walk you through resetting that to a clean slate

http://www.daycomsolutions.com/Support/ResetNameListInOutlook.html
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suromaAuthor Commented:
Thanks for putting me on the right path with terminology but it seems that Outlook 2010 doesn't use .nk2 files but uses .dat in C:\Users\{username}\AppData\Local\Microsoft\Outlook\RoamCache\Stream_Autocomplete_y_xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx.dat (y = file index, x = random 16-byte key in hex form).
I renamed the current ones but it just recreated them. I then found that they are now kept on the exchange server (Recipient AutoComplete lists are now stored on the Exchange Server. A user’s recipient AutoComplete list is now available to any computer on which Outlook 2010 runs that is connected to the same Exchange account. Names can be easily removed from the list by using the new inline Delete function. - http://technet.microsoft.com/en-us/library/cc179110.aspx) but I can't find a way of managing them yet.
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linrafCommented:
If you want to clear the list completely:
File
Options
Mail
Send Messages section
Empty autocomplete.

You can also turn off that function there.

If you are looking to bulk remove entries from it try nk2view from nirsoft.net
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suromaAuthor Commented:
Thanks for the info. I have resolved the problem now to the best of abilities as it seems although stored on Exchange it can not be managed centrally.
http://aspoc.net/archives/2010/05/04/how-to-clear-the-autocomplete-list-in-outlook-2010/
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suromaAuthor Commented:
Thank you madhatter5501 for pointing me in the right direction and linraf for the 2010 solution.
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