microsoft licensing question

Posted on 2011-10-11
Last Modified: 2012-05-12
I need some help, I can not seem to find out definitively how the 2008 server foundation licensing works. I am NOT going to be installing AD, I only need the print server service. I have many client systems that print to a multifunction copier and that is all they do. they all share the same name on their local login (agent) but do not authenticate to a domain. Does microsoft expect us to license every machine just to print or can I just install the base 5 cal model ?
Question by:serreze
    LVL 23

    Expert Comment

    Why do you need a Windows print server then?

    Just let them print directly to the printer via TCP/IP and save yourself the money on the 2008 OS and the CALs.  (just as a note, if you have W2k8 period and clients connect to it for just about anything, file sharing, etc., you would need CALs)
    LVL 23

    Expert Comment

    Oh, and to answer your licensing question, Foundation is:

    a)Limited to 15 users

    You can use Windows Server 2008 Foundation in either Active Directory® or workgroup environments to create up to 15 user accounts that can access and use the server software. Each user account permits one user, using any device, to access and use your server software. In the Windows Server 2008 R2 Foundation operating system, you will receive a warning message if you exceed the fifteen-user limit.

    b) only sold OEM, so you can't just buy it and install it on hardware
    LVL 11

    Accepted Solution

    Dear serreze,

    Just a thought - a couple of my advices to why it's worth having a print server:
    1. You have one place where you manage the printer object and define print settings for that printer. Sharing this out, you don't have to worry about having to set the same for each and all users.
    2. You can define permissions on the printer object, such as "how may manage", "who may print" etc.
    3. You can redirect print jobs from one printer to another during the time "one printer" may have a physical problem.
    4. You will be able to (though may not need it "today") manage direct billing of printing costs (central managed printer allows you to see who printed on which printer, and how many pages).
    5. You avoid potential mixed print jobs (depending on the print "server" function of the physical printer, or rather the lack thereof, you will risk that two print jobs spools "on top of each other"/at the same time to the printer, and the output is not separated per print-job, but rather in a mix).

    Kind regards,

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