I am running an Exchange 2003 Standard Edition server. My users love to keep every piece of email that they receive and send (because I am sure that they will be able to locate that one email message out of the 40,000 that they have). With that said I am running into a problem with my database size.
Every morning my database store is dismounted and I receive an event log that states:
"Event 9690 - The logical size of this database is 73 GB. This database size has exceeded the size limit of 70 GB."
I also have the following event:
"Event 1221 - 1591 MB of free space after online defrag"
A few weeks ago, I asked all the users to permanently delete any emails that were no longer needed. By comparing the users mailbox stores, at least 10 GB of mail was deleted.
Below, I have listed the size of the .edb and .stm files on the server.
- priv1.edb (65.27 GB)
- priv1.stm (15.16 GB)
- pub1.edb (3.23 GB)
- pub1.stm (2.20 GB)
With all of that said, I have the following questions:
1. There is no way to exceed the 75 GB limit with the standard version of Exchange 2003 is there?
2. Since I had my users delete 10+ Gigs ov messages then why does event 1221 only show just over 1 GB of available white space? Is there some type of retention period before deleted messages become available space?
3. I do not have 110% free space on the Exchange server to run an offline defrag. Is it possible to move the database to a network share on another server and run the defrag there? If so, can you link to instructions to do so?
4. I have read many differing opinions on the use of .pst files to archieve email messages. Is it a good idea to archieve old email message or just let the users mailbox store grow? If you do archieve email, is there a way to set this to happen on the exchange server and place the users pst files in a given area on the file server or is it up to each indivdual user to archeive their own email. Seeing that most of my users are not the most tech savy I would prefer not to have them be responsible for doing this.
Any other tips and suggestions are greatly appreciated.