Outlook Rules How to do

Posted on 2011-10-12
Last Modified: 2012-05-12
Hi All,
I would like to know if this can be done?
I have a user that has generated email come into his inbox via are besoke system however he would like to set up a rule so that when this particular email comes into his inbox they will get forwarded automatically to another colleague
Is this possible and if so how do you do it?
Question by:PercivalM
    LVL 9

    Expert Comment

    The answer is yes it is very much possible.. See the steps below:

    Right Click on the email you want to create rule on, Select Rules -> Create Rule and the following window will popup

     Outlook Rule Building Step 1
    Select From, and then click Advanced options and you will see the following window

     Outlook Rule Building Step 2
    You can select any other email selection criteria if you may desire, and click Next, and you will see the following screen.

     Outlook Rule Building Step 3
    Here you can select your desired actions, such as forwarding the email, moving it to another folder etc. Choose the option, and click on the link provided in the window given below. Further you will see next screen

     Outlook Rule Building Step 4
    In this screen you can specify any other exceptions if you may desire, or click next

     Outlook Rule Building Step 5
    Click Finish to save. You can run this rule on existing messages also.

    Happy Learning...

    Hope this Helps!

    LVL 6

    Expert Comment

    Click on add rule:

    Apply this rule after the message arrives
    From [ the sendor]
      and sent to [your email]
    ----- Hit the next arrow
    forward it to People of public link (click and select name)
    LVL 23

    Expert Comment

    by:Brian Gee
    Go to Tools > Rules and Alerts > New Rule > Start from a blank rule > Check messages when they arrive > Next > check the box from people or public group > click the people or public group link below > type in the email address(es) generated from the Besoke system > OK > Next > check the box forward it to people or public group > click the people or public group link below > add the email addresses that should receive the email message > OK > Next > Finish.
    LVL 17

    Accepted Solution

    Step pulled from MS website for your guidence...

    1.In Mail, in the Navigation Pane (Navigation Pane: The column on the left side of the Outlook window that includes panes such as Shortcuts or Mail and the shortcuts or folders within each pane. Click a folder to show the items in the folder.), on the Tools menu, click Rules and Alerts.
    2.If you have more than one e-mail account (e-mail account: The server name, user name, password, and e-mail address used by Outlook to connect to an e-mail service. You create the e-mail account in Outlook by using information provided by your administrator or Internet service provider (ISP).) in your Outlook e-mail profile (Outlook e-mail profile: A profile is what Outlook uses to remember the e-mail accounts and the settings that tell Outlook where your e-mail is stored.), in the Apply changes to this folder list, click the Inbox to which you want the rule to apply.
    3.Click New Rule.
    4.Click Start from a blank rule.
    5.Under Step 1: Select when messages should be checked, click Check messages when they arrive, and then click Next.
    6.Under Step 1: Select condition(s), select the check box next to each condition that you want the incoming message to match.
    7.Under Step 2: Edit the rule description, click the underlined value that corresponds to the condition, and then select or type the necessary information.
    Example: Forward every message you receive from Katarina Larsson
    a.Under Step 1: Select condition(s), select the from people or distribution list check box.
    b.Under Step 2: Edit the rule description, click people or distribution list.
    c.In one of the address lists, double-click Katarina's name, and then click OK.
    8.Click Next.
    9.Under Step 1: Select action(s), select the forward it to people or distribution list check box.
    10.Under Step 2: Edit the rule description, click people or distribution list.
    11.In one of the address lists, double-click the name or distribution list to which you want to forward the messages, and then click OK.
    12.Click Next twice.
    13.Under Step 1: Specify a name for this rule, type a name.
    To run this rule on the messages that are already in your folders, select the Run this rule now on messages already in "folder" check box.

    To apply this rule to all your e-mail accounts and Inboxes, select the Create this rule on all accounts check box.

    14.Click Finish.

    LVL 9

    Expert Comment

    Its great that you have awarded the points... but I would like to know how my answer was different? or less helpful!!!!

    If nothing else, it would help me improve on my answers...


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