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Microsoft Excel Formula and IF statements

Posted on 2011-10-14
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Last Modified: 2012-08-13
Hi there

I have a spreadsheet showing fixed assets (an asset register).  One of the columns shows the asset (a text field) and another shows the location the asset is in (also a text field).

I would like to have the spreadsheet so that all the assets are listed on the first sheet and if they are physically moved I can change the location on the front sheet.  I would then like individual sheets for each location so that when changing the location on the front sheet the asset would automatically be recognised and so subsequently moved to the correct corresponding location sheet. Would this use an IF statement as because the fields are text rather than numbers, it is not working. I am using Excel 2003 by the way.

Any help appreciated. Thanks!
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Question by:markf100
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Expert Comment

by:Jacobfw
ID: 36968376
On the second and subsequent worksheets, setup of a filter with criteria like this example:

http://www.contextures.com/xladvfilter01.html#ExtractWs
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by:Jacobfw
Jacobfw earned 400 total points
ID: 36968392
Sorry, here are the Excel 2003 instructions:

http://www.contextures.com/xladvfilter01_2003.html#ExtractWs
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Expert Comment

by:Arno Koster
ID: 36968417
So what you want is when the location on the front sheet is updated, subsheets for each location showing the assets for that specific location will be updated as well ?

you have multiple options for this :

 - macro
 - formula
 - filtering

or a combination of those. can you post an example sheet ?
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Arno Koster earned 800 total points
ID: 36968567
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by:kgerb
kgerb earned 800 total points
ID: 36968771
Here's another macro option.  Uses a different approach.

kyle
Sub MoveLocations()
Dim Locations() As String, Assets() As String
Dim i As Long, j As Long
Dim rng As Range

ReDim Locations(5)
Locations(1) = "Loc1"
Locations(2) = "Loc2"
Locations(3) = "Loc3"
Locations(4) = "Loc4"
Locations(5) = "Loc5"

j = 1
ReDim Assets(1)

For i = 1 To UBound(Locations)
    For Each rng In Range("Location")
        If rng = Locations(i) Then
            ReDim Preserve Assets(UBound(Assets) + 1)
            Assets(j) = rng.Offset(, -1)
            j = j + 1
        End If
    Next rng
    With Sheets(Locations(i))
        .Range("A2", .Range("A2").End(xlDown)).ClearContents
        If j > 1 Then
            ReDim Preserve Assets(UBound(Assets) - 1)
            .Range("A2").Resize(UBound(Assets)) = Application.Transpose(Assets)
        End If
    End With
    j = 1
Next i
End Sub

Open in new window

Q-27396866-RevA.xlsm
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Author Closing Comment

by:markf100
ID: 37086499
Excellent advice everyone. Thank you very much. I have split the points.
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