Outlook POP3 mail with Shared Address Book on Exchange 2010

Posted on 2011-10-14
Medium Priority
Last Modified: 2012-05-12
My customers would like to set up a shared address book available in their Outlook.  They do not want to host their own email.  They only want to have a Global Address List (i think that's what it's called) to they can use a business card scanner to scan the information into the list or add to it as needed by all employees.  Dangerous enough, I know; but, that's how they want it.  Is this even possible?  My experience is that when you add an exchange account, let's just call it company address book, it may redirect the mailflow to that data file and everybody starts to receive everybody's email.  I've had that happen.  

How can I accomplish this?  They want to keep the hosting with GoDaddy so they don't have to worry about an outage per say and share the address book that will be in Exchange.

One thing I did consider was putting them on Exchange anyway and setting the MX record 10 to the server and 20 to godaddy's mail server.   That way, nothing is lost.  But, if the server goes down, they have to go and get the mail through webmail (pain in the neck).
Question by:rexxnet
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Expert Comment

ID: 36970139
Dangerous enough, I know; but, that's how they want it.  Is this even possible?
>> Yeah piece of cake.
Its a good idea actually. You can create multiple GAL also, one for customers (scanned data), one for within the org, one for restricted etc etc.

This is assuming:
a) Exchange hosts your email, not hosted with godaddy or blah.
b) Exchange controls mail flow, AD, and all users.

You cant have someone else handle the mail flow and let exchange handle the global address list. It doesnt work that way.
LVL 28

Expert Comment

ID: 36970166
I dont understand this:
a) Why would you buy $5000 hardware + License + CAL License and then let go daddy handle your email ?

Hosting with GoDaddy so they don't have to worry about an outage per say and share the address book that will be in Exchange.
>> You cannot avoid outages, you have to plan for it.
The type of outage you are talking about is, lets say your whole network goes down - because of power / internet etc.

a) Create a backup MX. Have the mails redirected to backup MX - cheaper option. Check the case here:

b) Create a DAG, configure another MBX server in datacenter and provide failover.

Author Comment

ID: 36970274
Just wanted to know if it was possible.  Doesn't sound like it is based on your comments.

I want to POP down the mail into each mailbox and share a global calendar.  Ideally, the customer wouldn't even use exchange.  Their server is used for many more things than that.  Exchange was the bonus they didn't know about.

So can it work or not?  If so, how exactly is it done?

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Accepted Solution

sunnyc7 earned 2000 total points
ID: 36970294
it wont work.

Author Comment

ID: 36970375
I didn't think so but wanted to confirm with an expert.  Thank you!  I appreciate it.
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Expert Comment

ID: 36970416

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