Windows Shares on Windows 2003 Server

This is a good tool that is easy to use and will get the job done. http://www.sys-manage.com/PRODUCTS/CopyRight/tabid/64/Default.aspx

Free but harder option http://www.microsoft.com/download/en/details.aspx?DisplayLang=en&id=10268

-Run FastCopy application (free) to copy from source to destination file server -- make sure you checkmark ACL
-during a scheduled downtime, turn on "Server" service on old file server
-Run FastCopy application (free) to copy from source to destination file server for a Delta copy -- make sure you checkmark ACL
-Reshare the shares on the new file server with SAME share names
-Rename the old server's hostname to for example: "FileServerOLD"
-Rename the new server's hostname to the same name as the old server had

I dont need a paid solution

You get a 30 day free trial : )

My environment will not allow me to use third party software's so i need to find a solution which i can perform this task by giving solutions from Microsoft.

Take a look at Robocopy or the file server migration toolkit.


http://blogs.technet.com/b/josebda/archive/2009/06/30/microsoft-file-server-migration-toolkit-1-2-available-as-a-free-download.aspx


http://technet.microsoft.com/en-us/library/cc733145(WS.10).aspx

XCOPY should work on 2003 fine
Copy files and/or directory trees to another folder. XCOPY is similar to the COPY command except that it has additional switches to specify both the source and destination in detail.
 NOTE: Xcopy is now deprecated under Vista and Windows 2008 - use Robocopy instead
http://ss64.com/nt/xcopy.html
xcopy commands in video
http://www.google.com.au/search?sourceid=navclient&aq=1&oq=Xcopy&hl=en-GB&ie=UTF-8&rlz=1T4GGLL_enAU394AU394&q=xcopy+commands#q=xcopy+commands&hl=en&rlz=1T4GGLL_enAU394AU394&prmd=imvns&source=lnms&tbm=vid&ei=DqubTtbHDaWriAfjpOisAg&sa=X&oi=mode_link&ct=mode&cd=4&ved=0CBEQ_AUoAw&bav=on.2,or.r_gc.r_pw.,cf.osb&fp=b7e5bb913cb3de15&biw=1412&bih=718
Switches That You Can Use with Xcopy and Xcopy32 Commands
http://support.microsoft.com/kb/289483
http://www.computerhope.com/xcopyhlp.htm
That should cover it for you including KenMcF comment

ok.  copying the data is relatively easy as I'm sure you know, as is setting up new ahares.

What can be an issue of course is the people with shortcutsp, unc links, drives mapped to the servers old name.

Aside from changing these your options are:

1. New server replaces old one

Bring 2008 server in temp name
  precopy data, permissions
  create shares
Rename old server
  recopy changed data
rename new 2008 server with old name.

2. New server with diffeereent name responds to old name too

Now if you want to poimt several old servers to one new one with the same old name you can do that.... Though not ideal...:

new 2008 server 'newserver'
old server 'old1' 'old2'

move data etc.
Rename old1 and old2 servers to different name
create alias (cname) record in dns pointing old1 and old2 to newserver
need to use setspn to set service principal name on newserver to accept \\old1 and \\old1.domain.local as names too and also a registry key to turn off 'strictnamechecking'.

I can give you links on MS documents etc. On those but too difficult from phone!

3.  newserver - tell users to repoint to it....

If you are going to do this and arent already us,ing dfs then create a dfs name space and link all your shares under there.  you could do that BEFORE your migration for instance to get people to change, i.e.

\\domain.local\dfs
    share1  - points to \\oldserver\share1
    ahare2 - points to \\oldserver2\share2

then you can either use entry for each link to \\newserver\share1 etc. And the users will still be able to access it through the dfs path.

Anyway written far too much on phone, give us some feedback on what direction you need to take if you want more....

Oh yeah.... Option 4, get someone in to help you implement option 1-3 if needed!

Steve

Thanks dragon-it for your comments. I really appreciate that. My project has been put into pending stage for 2 weeks. But i will do the testing this weekend by following your comments and hope everything works fine for me

Is it possible that you can provide me with the links of microsoft documents if possible.
Thanks again

though if you can possiby use DFS aswell you will stop yourself any future migration headaches.

Steve

Thanks dragon-it for your time and helping me out with this problem. I tried it on my testing enviornment and it works for me.
I will give it a go for my production environment after 2 weeks.

In addition thanks everyone for your time and replying with solutions

no problem, glad to help.  is tried and tested methods so should be ok but shout if any issues with related q and will try and help