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How to see printers in a WORKGROUP

Posted on 2011-10-17
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Last Modified: 2012-05-12
This seems simple enough: I have a new WIN7 home computer and I would like to see/use the printers on my wife's Vista computer. We are in the same workgroup, and her printers all have the little "sharing hand" ion indicating that they are shared. However, when I try to add a new network printer I don't see any of her printers. What am I doing wrong?
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Question by:jmarkfoley
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by:John Hurst
ID: 36980828
In order to see printers, you need also to be able share folders. Make sure you can see folders on the Vista computer.  Check in Network and Shanring Center on the Windows 7 machine and look in Advanced Sharing Options. Make sure settings are allowed to share and make certain you are not set for Homegroup.

Also, look in Devices and Printers, Add Printer, Local Printer, Existing Port, Next. See the Windows Update button beside Have Disk. Click on Windows Update and allow the update to complete. Then cancel (do not add a printer) and restart.

See if the two things together assist. .... Thinkpads_User
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by:ded9
ID: 36980838
Go to network and sharing center...click on choose homegroup and sharing options...click on choose what you want to share..put a check on printers .


Check these settings.




Ded9
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by:JohnGrunwell
ID: 36980843
this is a little easier.  in the search on start up menu of your wifes computer type cmd then type ipconfig/all in the black box  scroll up you should see the host name in the list and also and IPv4 address xxx.xxx.xxx.xxxyou can use either one to do this.  Once you find either one, on your computer in the search located in the start up menu type \\hostname  or \\ipaddress hit enter you should see the shared items in the screen
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by:John Hurst
ID: 36980856
Homegroup will not work since one of the machines is Vista. ... Thinkpads_User
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ded9 earned 1400 total points
ID: 36980870
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by:jmarkfoley
ID: 36982749
thinkpads_user: folders are marked as shared. I'm not sure what "Homegroup" refers to, the workgroup name? Ours is not that.

ded9: > click on choose what you want to share..put a check on printers .
Did that, see my "little sharing hands" comment in original post. Again, not sure what you or thinkpads_user mean by "Homegroup" I do not see that phrase anywhere on the network and sharing center page.

JohnGrunwell: This is a bit odd. I did what you instructed and after entering her hostname in the search box I got "Enter Network Password", with user ID and PW boxes, and it also has "Domain: Rover". Now, Neither of us are in a Domain, we are in the same workgroup. My HP laptop hostname is Rover, her's is PC-de-Daniela (so I searched \\PC-de-Daniela). So, where's it getting domain Rover? As far as I know there is no network password and her account on her Vista is not passworded. Very confusing.

ded9(2) I followed your instructions in the link you provided. I had already done steps 1 and 2 prior to my posting. I got stuck at step 3 which reads:

3.If you are using a computer connected to a workgroup, click the arrow button next to Password protected sharing to expand this section, and then check to see if password-protected sharing is turned on or off. If it is turned on, only people with a user account and password for this computer will be able to access your printer. Turn this off if you want anyone on the network to be able to access the printer you are sharing.

Stuck at 2nd phrase, "click the arrow button next to Password protected sharing to expand this section." I see no such arrow on the Vista Network and Sharing Center screen. I have "Share Printers <active> (Password Required)", and the arrow next to it simply lets me pop down selection enabling or disabling printer sharing, but nothing about making the password requried or not. How about a screen shot?
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Assisted Solution

by:John Hurst
John Hurst earned 600 total points
ID: 36983112
Homegroup refers to Microsoft's Windows 7 <--> Windows 7 connections. It cannot be used here because 1 machine is not Windows 7. I do not use it in any event because it has limitations.

I am going to provide some screen shots, but first, make sure all machines are on the same WORKGROUP. You said so, but check. WORKGROUP is not Homegroup, so do not worry about that.

Now first, Vista settings:

 Vista-Network-Options
And now two screens of Windows 7 settings (because I could not get one screen shot). Screen 2 is a continuation of screen 1.

 Windows7-Advanced-Network-2
 Windows7-Advanced-Network-3
In Windows 7, make sure your network connection is on Home/Work and not Public. You see in my settings that I enforce password protected sharing. That only makes sense to me.

In both machines, make sure the firewalls allow the home subnet, again to permit sharing.

Start here and then let us know. .... Thinkpads_User
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Expert Comment

by:John Hurst
ID: 36983121
Another alternative (that I use myself) is to put my home printer on a small print server (HP JetDirect 170x). Your printer may already be networkable.

Advantages:
1. Print Servers are operating system independent. This is unimaginable joy when you have different computers.
2. No computer has to be ON. The printer is always ready for whichever computer is wrong.
3. Fewer problems - by a whole order of magintude.

Yes, I am biased, but it just works so well. .... Thinkpads_User
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Author Comment

by:jmarkfoley
ID: 36983944
Yeah, I've used network connected (versus workstation connected) printers a lot at work. Very easy, just need I.P address. However, this is an old Canon iP1700. Not network capable.

Anyway, first problem solved. Ded9's link in 36980870 did the trick, but I couldn't for the life of me see the arrow to click without thinkpads_user's screen shots. Thanks. I'll close this one, but I've posted a new one for my next problem: how to specify the driver once WIN7 can find the network printer. For more points, go to: http://www.experts-exchange.com/OS/Microsoft_Operating_Systems/Windows/Windows_7/Q_27401785.html
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Expert Comment

by:John Hurst
ID: 36985248
Thanks. I was pleased to help, and I posted in your link above. Install locally should do it.
... Thinkpads_User
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