Best practice: Outlook calendar into Quickbooks timesheet?

Posted on 2011-10-18
Last Modified: 2012-05-12
I use my Outlook 2010 calendar and Exchange to track my billable hours and notes.  I also use Quickbooks 2010 Pro to enter my time using the weekly timesheet. I then create invoices based on that.

This process is taking up way too much of my time. I searched high and low a few months/year ago and found a pay service called TimeTracker for Quickbooks. Besides costing $25/mo for a service I barely use, it is now being closed down. "After much consideration, we’ve made the difficult decision to discontinue QuickBooks Time Tracker, effective December 1, 2011. "

This service would allow me to upload time from my Outlook calendar to a web service where I could then in turn download the same data into my Quickbooks. (Why I can't do that locally, without using a website service, I have no idea).

Should I continue to look for some hokey workaround, or can you point me in a better direction? Should I hire an assistant to enter my company's time data? What is the best practice here?
Question by:Elixir2
    LVL 15

    Accepted Solution

    You're pretty much out of luck here, almost all the options out there are based on charging in a some sort of cycle. Time Tracker wants you to upload your data because they want to be able to charge you every month. If they come up with a software, it can be easily hacked and they will lose revenue.

    You might want to have a look at this program here. It basically uses an excel spreadsheet which then you can import to QuickBooks, but you'll have to enter your time in Excel first. You only pay a one time licensing fee for this:

    LVL 1

    Author Comment

    That looks pretty good. At least it's not a monthly expense. And I have some employees who would prefer a spreadsheet to all this new-fangled web-based stuff. LOL.

    But I'd STILL have to manually enter time from Outlook to the spreadsheet. So in the long run, it's not a lot better than how I'm doing it now.

    Why does Quickbooks not have an Outlook interface? WHY!?
    LVL 15

    Expert Comment

    Hah :) That's a good question to ask QuickBooks people. There might not be much demand for that particular interface or might be a Microsoft inter-compatibility or licensing issue.

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