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How can I avoid all spam-messages to my business mail?

How can I avoid all spam-messages to my business mail? I get tons each day! I have the usual accounts: info@mydomain.com, myname@mydomain.com, payment@mydomain.com, admin@mydomain.com

I have to have them publicly available so my customers can send translation projects to me (many urgent jobs from completely new customers that view my online profile, see my e-mail and send a job immediately). So there is no way to hide my e-mail and ask a customer to first contact me through another e-mail or something like that.

I use a webmail and the hosting provider is Just Host. Are there any settings I can use for the webmail to avoid too much spam? Or anti-spam software?
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hermesalpha
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hermesalpha
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7 Solutions
 
Paul MacDonaldDirector, Information SystemsCommented:
Since your mai is hosted, you should address this with your mail provider.  

That said, there's little you're going to be able to do to eliminate all spam for the very reasons you cite.  One possibility is to create a white list of addresses you know are valid, but that's probably not a practical solution.
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rindiCommented:
You'd need a different approach on your homepage and how you can be contacted, like create a form that the customer fills in and then you process it. That wouldn't need email, or at least no mail account that is visible from your site. Or another way would be for the customer to first have to enter a captcha type code to get the email.
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Paul MacDonaldDirector, Information SystemsCommented:
I think the cat is out of the bag now.  Even if he didn't publicize many of those accounts, he'd get spam there anyway - spammers will just try info@, admin@, webmaster@, etc...
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rindiCommented:
It goes without saying of course that he'd have to change all email addresses.
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hermesalphaAuthor Commented:
Could a software like this work?:

http://www.anti-spam-software.com/

Lots of the spam seem to be very similar in structure (although I can't directly say what it is). Can a software like this be of any help, if I use right settings in it?
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hermesalphaAuthor Commented:
paulmacd, I think you are right!:

I get most spam to info@mydomain.com but, when I think of it, nothing comes to myname@mydomain.com. And also to payment@mydomain.com. So perhaps it would make a lot of difference to only use myname@mydomain.com.
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hermesalphaAuthor Commented:
Or perhaps use something more unusual, still possible to associate to the common "info@mydomain.com" and "payment@mydomain.com", like "information@mydomain.com" and "paymentfortranslation@mydomain.com".

Could this work?
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rindiCommented:
I think if you post the account on your site, you'll get spam. You really should change your site so there is no direct way to your mail info like posted earlier. Once that has been done change your email account names.
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Paul MacDonaldDirector, Information SystemsCommented:
"Or perhaps use something more unusual..."
Couldn't hurt!

"Could a software like this work?"
Since your e-mail is hosted, you won't have much control over what gets into your Inbox.  That's why I initially suggested talking with your mail host.  There may be some things you can do on the client side (rules in your e-mail client, maybe) but that's a lot of work to maintain.  As it is, I think your options are limited.  

As [rindi] and I have noted, limiting the publication of your e-mail addresses, and obfuscating them so they're harder for machines to read is a step in the right direction.  No one can absolutely stop spam.  The best you can hope for is to control it.
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hermesalphaAuthor Commented:
Actually I checked now on the site I have my profile at, and it says on the tab Contact/E-mail address that my e-mail address is only visible for me. For any visitor to my profile that wants to send an e-mail to me, he needs to use the E-mail sending function at the top of the page (to prevent spammers, according to the information on this site).

Other than this site, I don't have my e-mail addresses publicly available so I wonder how I still can get so much spam? Or perhaps, when I sign up for memberships, at miscellaneous sites etc. if I use my business e-mail address, that could be the reason.

As paulmacd said: "when the cat is out of the bag...", is the only solution to change e-mail addresses to avoid the spam? Or can I somehow prevent the existing spam-messages to reappear in my inbox, then try to delete my business e-mail addresses at various sites?
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Paul MacDonaldDirector, Information SystemsCommented:
Changing e-mail addresses won't stop spam unless you pick an e-mail address that's hard to guess.  Even then, you'll have to give it out sooner or later.  

There's no way to be spam-free.  Your best bet is to have a good spam filter and some patience.  If you think your e-mail address is being targeted, go ahead and change it to something spammers are unlikely to guess, but is easy for your customers (relatives, etc) to remember.
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hermesalphaAuthor Commented:
My free webmail account works great with spam: GMX. In the inbox, most of the spam gets redirected to the spam-folder. So perhaps I should talk with Just Host and see if they can do anything with the settings. I haven't even configured GMX for preventing spam, it has worked very well from the beginning (and I have received a lot of e-mails). I just checked now: absolutely no spam in the inbox during this whole year! So perhaps my business mail is being targeted.
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hermesalphaAuthor Commented:
On the other hand, the format for my GMX-account is companyname.inc@gmx.com

So it's not so easy for spammers to find it.
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apache09Commented:
"How can I avoid all spam-messages to my business mail?"

The Honest Answer here is: YOU CANT

Spam Mail, like viruses are constantly redesigned and or placed on varying new servers or isps.

As a result you will always be playing catch up.
There is no Way to gurantee that your mail account will be 100% Free.

Especially should someone you know, forward you spam mail

You cant block their emails forever, can ya.


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