IT Department budget / expenses application

I'm looking for simple software application to track IT department budget and expenses.

The idea is to record all IT purchases and bills, consolidate expenses and compare against values planned in IT budget.

It can be stand alone or Lotus Notes / Domino application.

Small office, 3 users.

Can anyone suggest a good application?

Thanks in advance
glenmosAsked:
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glenmosAuthor Commented:
sravi2208, thanks for quick answer.

However, all these apps are for personal accounting. Do you actually use it for your IT expense tracking?

Surely, personal accounting can be used in small / medium business but does anyone can suggest a package specifically created for IT based on your experience?


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Sjef BosmanGroupware ConsultantCommented:
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glenmosAuthor Commented:
sjef_bosman, thanks!

I've taken a look at this template. This would require complete re-write.

But I look for a complete solution ...

I wounder whether such solution exist for a small IT department ...
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Sjef BosmanGroupware ConsultantCommented:
Oh, it probably exists, one of the many similar companies with a similar problem and a Notes environment may have developed it, without publishing it anywhere. That ain't going to help you, unfortunately. Apart from the OpenNTF site, I know no other site with complete Notes products off the shelf. So sorry...
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doninjaCommented:
Apart from SJef's suggestion on OpenNTF there are few Domino off the shelf expense apps and generally aimed at corporate/large companies with an appropriate price Tag.

Since domino is a good base for Application Development maybe what you require for the 3 people can be quickly put together by a local IBM/Lotus Business Partner or someone with a but of Dev knowledge in house.

Otherwise for small user numbers most standalone is personal based.
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mlmccCommented:
How are they tracking the information now?

Do they use Quick Books or some other database to track expenditures?

mlmcc
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glenmosAuthor Commented:
No, they use 3-4 spreadsheets for preparing / checking budget, tracking payments and internal allocations. So far it was OK but as number of transactions increases, it becomes boring ;-)
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mlmccCommented:
Have they considered Quick Books?

mlmcc
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glenmosAuthor Commented:
mlmcc,

I presume that Quick Books allow to create a categorized budget plan, then when purchase is made, assign category to a purchase and then create reports - fairly standard and simple. Does any edition  allow this or should we consider Premier / Enterprise? Important factor that IT are not accountants ...

Is Quick Books certainly better than others?

Thanks!

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mlmccCommented:
Quick Books is the only tool I have any knowledge of.

Yes you can create categories.

I modified a spreadsheet for a client to update at the end of the month to show actuals compared to projected.
QB had the categories and it wa just a matter of pukking the right data.

mlmcc
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glenmosAuthor Commented:
Thanks to all who posted comments.

This is very unfortunate, that there is no special accounting / budgeting application aimed for small IT shops. We will consider using suggested Quick Books and developing custom system based on suggested Lotus notes templates.
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