Calendar Sharing (on going basis)

Posted on 2011-10-24
Last Modified: 2012-05-12
I'm wondering what the best solution is to allow a user using outlook 2010, connecting to a exchange 2010 server (Win2K8 R2) to allow another user to have full access to their calendar (read and write, or at the very least read access), on a permanent basis.  The user doesn't want to have to e-mail a copy of their calendar or something the like each time they need to share it.  They'd like their assistant (for instance) to have access to it at all times through their own account.

There would be three different scenarios, where the main user wanting to share calendar is on the domain on a LAN:
- Other user is also connected through outlook on the LAN.
- Other user is connected offsite through IMAP or POP3
- Other user is not part of the domain.

I know that means likely that there would be 2 or 3 ways of having to do this because of the scenarios, but any help would be appreciated.

Servers:   Wink2k8 R2 with Exchange 2010, as a member server on a domain.
Users:  Various scenarios as listed above, but all using Outlook 2010.
Question by:metazend
    LVL 4

    Accepted Solution

    Hi metazend,

    What you are asking for is one of the core features of Microsoft exchange.

    For senario1 your boss would need to do the following within Outlook.
    Click Tools > Options > Delegates and add his assistant to the list giving her access over the calendar only. The assistant will then be able to open her boss' calendar by going File > Open > Other users folder > Choose calendar from the drop down list and select the boss from the Global Address list.

    The above mentioned option should also work for IMAP connections, however will not work for POP3. This is because if you use pop3 then the email and calendar information is downloaded from the server into a client (Outlook) pst.

    For option 3 you can configure outlook to prompt for Security information by looking under the Account Settings for Exchange and IMAP.

    Author Comment

    Thank you.  I will try it out, and let you know.

    Is this a feature I need  to explicitly enable in MS exchange?
    LVL 4

    Expert Comment

    Hi metazend,

    This will be available on exchange by default.

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