Word 2007/2010 - Prevent user from saving as .docx format

Posted on 2011-10-27
Last Modified: 2012-06-27
Is there a way of preventing a user from saving in .docx format (without using Admin Templates in Group Policy)?

We are using a filing system that is incompatible with .docx format files, while we have another that requires saving in .xml format.  I have enabled office to install with .doc format as the default but if the user opens an e-mail and goes to Save As and then uses the arrow function and clicks Word Document, it automatically saves the document as .docx.

The Admin Templates can prevent a use from using or saving in any of the new format files .***x but it also prevents saving XML files, which prevents another filing system from working.

Unfortunately this mistake will undoubtedly be made by a number of users and it could cause some serious issues.

If you can help I'd really appreciate it.
Question by:AGOIT
    LVL 89

    Expert Comment

    by:John Hurst
    You can eliminate most of your errors by setting Word 2007 and Word 2010 to Save in DOC (2003) format (check the exact words but that is the option). Any Save As after this change will come out in the old format. A person will have to overtly try to change to the new format. Reasonable training should prevent even that.

    I don't think you can actually prevent them from changing formats.

    .... Thinkpads_User

    Author Comment

    Thanks, I've already done that, but trust me, the office I work in people go out of their way to cause problems (it's a legal government office) and no matter how much training is involved, we still get calls at 8pm on a Sunday about needing something urgently and it's a user error.  I'll give you an example, User called last Sunday and had a problem with a document that was lost.  User opened a document in an e-mail edited it and clicked save, easy solution, just find it in the OLK folder, but the problem was he's been told this, not exaggerating, about 6 or 7 times since I've started in the unit and it still happens.  

    We can prevent users from saving in the new XML formatted docs, but it's all of them not one particular one.  I thought that if it was possible to rule all of these out it might be possible to rule out just one or to allow just XMLs.  
    LVL 5

    Expert Comment


    can you try the below code in your normal template.

    Public Sub Document_New()
    Application.DefaultSaveFormat = wdFormatDocument  ' 97-2003 file format
    'Application.DefaultSaveFormat = wdFormatXMLDocument ' 2007/2010 file format
    End Sub

    LVL 89

    Expert Comment

    by:John Hurst
    >>> the office I work in people go out of their way to cause problems (it's a legal government office

    It is good thing neither myself nor my clients are affliated with government. ALL my clients behave properly in this regard. Hopefully the other post can help you. .... Thinkpads_User

    Accepted Solution

    Thanks a mill I'll give that a go and let you know!

    Author Closing Comment

    Never got a working solution and went with Group Policy instead

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