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Grouping / Record Selection Question for Crystal Reports XI

Posted on 2011-10-27
Medium Priority
Last Modified: 2012-05-12
Hello Experts,

I am working on a Crystal Report (version XI) that queries an Oracle database and is grouped by the following fields:

Court Date (for each day)
Judge Name
Case Number
Charge Number

The report is run for a date range that covers several months, so case numbers appear on the report multiple times if there are multiple court dates/judges for a single case number within the report date range. I'm wondering if there is a way, while maintaining the current grouping, to display case numbers only once for the most recent court date.

Additionally...I don't know if this is relevant to my question above...but the report is only displaying cases in which specified fields have null values. This is accomplished by using the following formula:

numberVar Nulls;
if (isnull({PTYCHRG.DCSN_CD}) and isnull({PTYCHRG.DCSN_DT})
and isnull({PTCGDSP.DSP_DT}) and isnull({PTCGDSP.CG_DSP_CD}))
then Nulls := 0
else Nulls := 1

and then using the following group selection statement to suppress records:
Sum ({@Nulls}, {CASE.DSCR}) = 0

Thank you!!

Question by:jsmith08

Accepted Solution

SarekOfVulcan earned 1000 total points
ID: 37041656
Check out the Oracle Analytic Functions. You could write a SQL Command looking something like:

select * from (
    select date
        , max(date) over (partition by judge_name, case_number, charge_number) as max_date
) where date=max_date
LVL 101

Expert Comment

ID: 37042539
Are you looking to show the case only for the last activity?

Do you need the information from the rest of the case for summaries or other analysis?


Author Comment

ID: 37045667
I need the report to group by the court date and Judge for the last court date available in the database for the case.  I don't need any other court date and Judge information.
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Author Comment

ID: 37045683
The other charge information that I'm using in the report will be the same regardless of the court date and Judge.
LVL 101

Expert Comment

ID: 37045929
Have you tried using the Group Select with  TOP 1 based on the date?


Author Comment

ID: 37047419
No, I have not tried that yet.  I'll see how that works.
LVL 19

Assisted Solution

GJParker earned 1000 total points
ID: 37057914
You could try creating a SQL Expression, I'm not good on oracle syntax but it woudl be something like

select maximum(A.court_date)
from table A
where A.case_number= table.case_number

you can then add this to your record selection formula to filter the correct records i.e.

table.court_date = {%MaxCourtDate}

LVL 101

Expert Comment

ID: 37205962
This question has been classified as abandoned and is closed as part of the Cleanup Program. See the recommendation for more details.

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