Embedded Word files can't be saved

Posted on 2011-10-31
Last Modified: 2012-06-21
We have a number of Excel files that contain embedded Word documents. The Word files are embedded as an icon so that when we double-click the icon, the Word file open in Word and can be edited.
What has been happening with some of the files is that after editing when we try to close the Word file, it will not close. Nothing happens when we click the close button. (We can save it as a separate file).
At the same time if we go to Excel, the Excel file cannot be saved while the Word file is open.
The only way to close Word is to end the task  Once we do that we can save excel. However the embedded Word file is corrupted and cannot be opened again. We have to reinsert the file again into Excel.
It appears that when working on the  Word file, it seems to lose the connection to the Excel file.
The question is why is this happening and is there any way to prevent this?

Question by:ewarman
    LVL 16

    Expert Comment

    Instead of embedding the file, I would put a link to the file: is that possible?

    Author Comment

    These files have already been set up. We've been using them for years. I don't think it would be practical to start relinking all the files.

    Accepted Solution

    I was finally able to pinpoint the problem.
    It seems when you open an embedded Word document, if you save it numerous times without saving the Excel file as well it will freeze.
    I have  tested this a number of times by just opening an embedded Word file and clicking save about 10 times or so (depending on the size of the Word file). Eventually it will freeze.
    The solution seems to be to either make sure to save the Excel file as well or to save the Excel file as an .xlsx file instead of .xls.
    The problem does not seem to happen with the newer file format.

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