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Word 2010 Table of Contents

Hi i am trying to set out a simple exercise http://www.megaupload.com/?d=75WGBA1V

All I want to do is have a 2 column table on the left the title text and on the right an address (free text).

As I understand I give the left text a number bullet and then go to refferences and build the table of contents this will then look at the number buillets and put the title on the left into the contents and ignore the right text (well this is how it works in Office 2003).

So when I do it in Word 2010 the TOC doesnt just take the Number bullets i have to select from the refference (Add text) drop down which then make not only the title text but also the right hand text is included in this selection (even though it is not selected) and appears on the TOC (which I dont want.

So It seems to work fine in 2003 but could someone tell me the steps I need to execute here,  all I want to do is have a document with lots of numbered bullets (some within tables) which when I create a TOC only the titles which I selected as number bulllets appear in the TOC.

PLease could someon help :)

1 Solution
Ingeborg Hawighorst (Microsoft MVP / EE MVE)Microsoft MVP ExcelCommented:

why don't you upload the file here at EE? This way, people wouldn't be forced to wait before they can access it, and they wouldn't be splattered with advertisements.

The TOC will by default show only the heading styles 1 through 3 and you can configure it to show more heading levels.

If you assign your text the heading 1, then update the TOC, it's all there. You can format the Heading 1 style in a way that suits your document better than the Microsoft defaults.

As an alternative, you can create a new text style for the left column text. To do that, place your cursor in the text, then open the Styles panel and select "Save Selection as Quick Style".

 style pane
Enter a name for the new style and click OK. The Quick style will now be added to the Styles Pane.

Next, with the cursor still in the text, right click and select "Paragraph ..." from the context menu. On the Indents and Spacing tab, click the dropdown for Outline level and select Level 1. Click OK

outline level
Finally, with the cursor still in the text, right click the new style in the Styles Pane and select "Update <style name> to match selection", where <style name> will be the name you gave the new style.

From now on, you can enter text and assign it the new style. Update the TOC and all paragraphs formatted with that style will be included in the TOC.

Your sample file with the changes as describe above is attached.

Check out this article for a handy tip about showing the current style in the QAT:

cheers, teylyn
ncomperAuthor Commented:
Amazing thank you

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