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Excel 2007 formula req'd to identify a formula that returns a specific result in a range.

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Last Modified: 2012-05-12
I have a formula (thanks to Barry!)  that reports a result (text = 'imcomplete') when the preceding 5 cells in a row are not all filled out. The table may have no results of "incomplete" visible (in column 6 of my table) or one or more showing in my table. I want to be able to present a visible clue at the top of the sheet that shows unfinished records. I don't need anything smart, I just want cell F2 to show the text "INCOMPLETE ENTRIES EXIST BELOW" when 1 or more cells return the message "imcomplete" in the range F10:F100. I tried using the counta command, but a formula exists in every cell and it finds every cell not blank. Any ideas?

TIA
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Most Valuable Expert 2013
Commented:
Try using COUNTIF this tiime, i.e. in F2

=IF(COUNTIF(F10:F100,"Incomplete")>0,"INCOMPLETE ENTRIES EXIST BELOW","")
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Commented:
=if(countif(F10:F100,"Incomplete")>0,"INCOMPLETE ENTRIES EXIST BELOW","")
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Commented:
Apologies, crossing posts.

Author

Commented:
I tried that result, but even when there are no results = "Incomplete", the result "INCOMPLETE ENTRIES EXIST BELOW" appears.

I tried your formula off to the side and it works when I type the text manually - something about the formula result??

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Most Valuable Expert 2013

Commented:
Are you sure you used COUNTIF not COUNTA?

=IF(COUNTIF(F10:F100,"Incomplete")>0,"INCOMPLETE ENTRIES EXIST BELOW","")

regards, barry
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Most Valuable Expert 2013

Commented:
See example attached

"x" in B17 means that F17 shows "Incomplete" so F2 shows as "INCOMPLETE ENTRIES EXIST BELOW". If you delete that "x" then F2 becomes blank. Is that what you needed?

regards, barry
27426645.xls

Author

Commented:
Yes, I just copied and pasted your formula.
Pls see screen prints provided

sample formula in column M: =IF(OR(COUNTA(A25:L25)={0,6}),"","<== INCOMPLETE!")

Thx.

XL-capture.JPG
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Commented:
ShepVillage,

Put a ~ in front of the < character.

Regards,
Brian.
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Commented:
Sorry, make that an equal sign instead
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Commented:
=IF(OR(COUNTA(A25:L25)={0,6}),"","=<== INCOMPLETE!")
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Commented:
Past time for my bed - please ignore my silly posts!
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Most Valuable Expert 2013
Commented:
Hello ShepVillage,

I think Brian has it half right. Beacuse you have used <= in the text that's throwing off COUNTIF (it's treating <= as "less than or equal to", so assuming that M25 copied down has this formula

=IF(OR(COUNTA(A25:L25)={0,6}),"","<== INCOMPLETE!")

You can leave that "as is" but change M24 formula to this

=IF(COUNTIF(M25:M50,"=<== INCOMPLETE!")>0,"INCOMPLETE ENTRIES EXIST BELOW","")

Note the extra "=" sign in the COUNTIF function,

regards, barry

Author

Commented:
Thanks guys!

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