We help IT Professionals succeed at work.

In Outlook 2010, is there a way to remove Task folders from showing up?

adamant40
adamant40 asked
on
I like to keep my tasks organized in Outlook and I keep everything listed in my default task folder. I've added a few additional mailboxes to my outlook account, but those other mailboxes bring their task folders along.

Is there a way I can remove those other task folders so that only my default tasks show up?
Comment
Watch Question

CERTIFIED EXPERT
Top Expert 2010

Commented:
Hi, adamant40.

"I've added a few additional mailboxes ..."  I assume that means mailboxes belonging to other people, right?  If so, then there's no way I know of to prevent them from appearing in your folder view (which is where I assume you're seeing them).  If instead these mailboxes are ones you created, then you could simply delete the other task folders.

Author

Commented:
The mailboxes that have been added are from other people and departments.

My problem is the tasks for those other mailboxes come up when I click on the Tasks tab in Outlook 2010. I don't like having all of those mailboxes show their tasks along with mine so I was wondering if there was a way to remove them.
CERTIFIED EXPERT
Top Expert 2010

Commented:
Are you saying that the tasks are listed with your tasks or that you see the other task folders listed?

Author

Commented:
Yes
CERTIFIED EXPERT
Top Expert 2010

Commented:
There's an "or" in my question.  Which one of the two possibilities are you saying yes to?

Author

Commented:
That the tasks folders appear with My Tasks.

When I click on the Tasks tab in outlook, all the Tasks for all of my additional mailboxes show up and I'd like to remove them so that the only Tasks or task folder I see is my own.
CERTIFIED EXPERT
Top Expert 2010

Commented:
How about talking to the people who have shared their mailbox with you and ask them to only share the folders you need to see instead of sharing the whole mailbox?

Author

Commented:
Well the mailboxes I've added are used by multiple people. We're a school, so we have emails such as "admissions@" and so forth, so what I've done is gone in, and given myself full access Permissions in the Exchange Management Console 2007. I don't know if there is an option to only share the inbox and not task folder.

Is there a way to only share the inbox in Exchange for these mailboxes?
CERTIFIED EXPERT
Top Expert 2010
Commented:
I'm not enough of an Exchange expert to know if you can share a single folder from its interface.  You can from Outlook.  You could create a separate profile for each account, sign into it, then share just the inbox with your account.  There's probably a way to accomplish that from Exchange, but I don't know how to do it myself.

When you opened those other mailboxes, did you add them as accounts or use File > Open > Other User's Folder?

Author

Commented:
Well to add a mailbox, I go to Account Settings, then Change, then I click on More Settings, and add the mailboxes under the Advance tab.

The only problem is I'll also need to be able to send from those mailboxes so I'll have to figure out how I can still have access to send, but just not see the tasks. This might be something I'll have to do on Exchange
CERTIFIED EXPERT
Top Expert 2010

Commented:
That just makes the mailbox appear in Outlook.  You should be able to send from the mailbox without opening it in Outlook at all.  Purely as a test, close one of them and then try opening just the inbox the way I described above.  Then try sending from it and see what happens.
I think I've found a work around, since my goal is simply to have only my own tasks show up, I've created a Shortcuts to my tasks and removed the Tasks tab so the only tasks that show up are my own.

Thanks for your help!

Author

Commented:
Thanks for the help!
CERTIFIED EXPERT
Top Expert 2010

Commented:
You're welcome.

Explore More ContentExplore courses, solutions, and other research materials related to this topic.