o_b_c
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How can I verify that everyone read a document?
HR wants to email out a link to the new employee handbook and then some how get a list that tells them who has and who hasn't read it or at least opened it or at the very least knows where to find it if they needed it. The handbook is .doc but it could be converted if needed.
Any ideas?
Any ideas?
Aaron Tomosky
Have them sign a form saying they read it. Everyone does it this way for a reason.
i think its possible but if the handbook is that important i would suggest that you make a document with "read & understood" and each employee has to sign it.
sure its paperwork again and maybe annoying but when you see that someone has open it, where you should know that they really read it and really _READ_ it and not open scroll down and that it. if it is that important i think its better to get some signs for read & understood that if something happens you've something in your "hand". if you can understand me.
sure its paperwork again and maybe annoying but when you see that someone has open it, where you should know that they really read it and really _READ_ it and not open scroll down and that it. if it is that important i think its better to get some signs for read & understood that if something happens you've something in your "hand". if you can understand me.
What hr hasnt mentioned is that when someone breaks the rules they will need you to "prove" that person read the handbook. You cannot conclusively do that. The closest you could possible get is that at a certain time their computer accessed the file. This will never stand up in court if they sue for wrongful termination or such. I would run away from this
If HR insists after you pass along due warning, you can use an online service like WatchDox or one of the other similar services. This would at least provide verification that they accessed the document.
The email system should have a "read receipt" or "return receipt" option when sending.
For example Lotus Notes calls it "return receipt" and you access that option via the triple arrows on the far right of the button bar (where the Send button is).
All this will tell you however is that the recipient has opened the email. It won't inform you if attachments were opened or links clicked. That would be the easiest electronic method for this.
For example Lotus Notes calls it "return receipt" and you access that option via the triple arrows on the far right of the button bar (where the Send button is).
All this will tell you however is that the recipient has opened the email. It won't inform you if attachments were opened or links clicked. That would be the easiest electronic method for this.
If you put document onto a website and users had to click a specific link to open the handbook then you could mail each user a unique URL.
Can be something simple like http:\\website\folder\open.doc&employee=name/or employee id etc
This would then get logged in the webserver logs and show that somone clicked on the specific link.
Then just parse the logs for people who had or had not opened the link.
Can be something simple like http:\\website\folder\open.doc&employee=name/or employee id etc
This would then get logged in the webserver logs and show that somone clicked on the specific link.
Then just parse the logs for people who had or had not opened the link.
ASKER
doninja - That sounds interesting, how would I go about setting up that?
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probably can use OS audit capability or sharepoint or WEBDAV audit to track such event as you host this file in this networked storage and send the link to each user to see the document.
There is a short forum talking on using macro embedded if using office doc which you may be interested.
http://www.excelforum.com/excel-programming/754413-track-users-who-open-excel-file.html
There is a short forum talking on using macro embedded if using office doc which you may be interested.
http://www.excelforum.com/excel-programming/754413-track-users-who-open-excel-file.html
one interesting article, but not sure if it still work for 2010 (probably not as the path are different)
http://wordprocessing.about.com/od/customizingword/qt/AutoExecMacro.htm
http://wordprocessing.about.com/od/customizingword/qt/AutoExecMacro.htm
ASKER
I have been super slammed and haven't had a chance to try any of these ideas. I hope to be able to move forward with these ideas within the next week.
Simple solution would be to force the user to log in into a page with their credentials. So you can be 99% sure that the right person opened the link.
The url parameter can be faked.
The url parameter can be faked.
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My thanks go out to Rarttemass for causing me to remember that I have the ability to create surveys on my website.
Additional thanks to BillDL for pointing out the need for airtight legalese.
And thank you to the rest of you for trying to help!!!
I set up a page on my web site with a link to the document so they can read it and then a survey that emails me their answers once they complete it.
Additional thanks to BillDL for pointing out the need for airtight legalese.
And thank you to the rest of you for trying to help!!!
I set up a page on my web site with a link to the document so they can read it and then a survey that emails me their answers once they complete it.
Thank you o_b_c