I'm having a problem getting Outlook to move all emails from within the office to a subfolder of the Inbox.
I have setup two rules in Oulook 2007 (w/ Exchange 2003).
Move every email to the folder OfficeEmails, EXCEPT when the message headers contain an '@'
This moves messages that don't have anything in the message header. It looks like Exchange doesn't add headers if the message is purely internal.
Move all messages from the OurCompany distribution group to the OfficeEmails folder.
This appears to do a lookup on the sender address and see if the sender is part of the OurCompany distro list. From what I can tell, messages from OWA and smartphones/tablets get message headers which this rule reads.
- This appears to work on a test account I setup. I've sent the test account messages from Outlook, Outlook using RPC over HTTP, OWA, POP3, iDevice in Exchange mode. All were moved in the test account.
Fun Fact 2:
- The Boss is the one that wants this. He has 4000 messages in his Inbox. When I Run Rules Now on his Inbox hundreds of inter-office messages don't move like they should. Testing on his account isn't fun as his emails move around in Outlook, his iPhone, and his iPad, which he doesn't like.
I'm not sure what to do. Since Run Rules Now isn't working I'm hesitant to turn on the rules and hope for the best. Once I turn this on he will only be looking in the OfficeEmails folder for office emails. If one gets missed and he doesn't see it there will be a problem.
So, is this a bug with Outlook/Exchange rules? Is there some other Rule I need to get all the messages to move? Should I suggest they hire someone to move messages manually?