Way to stop Win 7 users from changing the font size of an email signature in Outlook


Does anyone know if there is any way possible with a GP to stop users from being able to change the fonts in their Outlook 2007 email signatures? The client is already using a third party app to supply all users with a uniform email signature but there is no way with the app to stop them from changing the fonts in the signature. I don’t think there is any way to do it either via a GP that I can find, but if someone knows different, please let me know.
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vmichAsked:
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AllTripCommented:
You are correct, there is no GP for Microsoft Outlook
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vmichAuthor Commented:
So is there anyway to keep the users from changing the font size in outlook for the email signature?
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AllTripCommented:
No, why do you need to control the size of their email font for?
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Aaron TomoskySD-WAN SimplifiedCommented:
Make it a picture instead of a signature text
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vmichAuthor Commented:
It is for their email signature that they do not want the users to change. They wont it to be the same for all but the users keep changing it...
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AllTripCommented:
Picture would work like aaron stated.  That would stop them from changing the actual signature, but it won't stop people from adding additional items if that is what they are doing.  If it is that much of an issue, maybe management needs to take to the people who are not following the correct procedures.
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vmichAuthor Commented:
How would do you add the picture for the email signature instead of it being an actual signature?
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AllTripCommented:
Just type up the signature you want to use, take a snapshot of that signature and provide it to everything and tell them to use it. If you have OneNote you can use the hotkey Windows+S to open the screen capture functionality.  
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vmichAuthor Commented:
I need to add this to all of the users Outlook for their email.
So how do I do that?
I have never done this before with a picture...
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Thomas-MjeldeCommented:
You could try changing the NTFS permissions of the folder containing the signature, to limit users to Read only rights of the signature. That should stop them from messing with the signature itself, but once it's placed in an e-mail, they would be able to change it per e-mail.
I've not tried this myself though, but in theory it should work.

There are also ways of making Exchange add the signature, so it's not managed by the user computers at all.
http://www.howto-outlook.com/howto/corporatesignatures.htm contains some useful information about this, and more.
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vmichAuthor Commented:
So I guess there is no way out there to stop users from changing the fonts in an email signature via Windows???
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AllTripCommented:
Correct vmich
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vmichAuthor Commented:
The users are all running Win 7 and the dc's are 2003 and 2008. Which the 2003 will be going away soon. I thought maybe via the preferences I could do something but I dont know other than locking down the users ciomputers all together so they cannot do anything, but will that stop them from amking changes to the mail signature via outlok?
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Smith and AndersenCommented:
apply all the signatures from your exchange server
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Thomas-MjeldeCommented:
vmich; It will stop them from making changes to the source "Signature" itself, if you specify NTFS Read Only permissions on the folder containing the signature source files.

However, once the user creates a new e-mail, and adds the signature there, the protection disappears and they can modify any part of the signature they please.
They can't save the modifications for use in the next e-mail they want to send, but they can change it for each e-mail they send.
You can't lock one part of a new e-mail message. It's all editable once it's in there, as the signature and the content are in the same window.

The only way to guarantee the users don't make any changes to their signature, is to tell them to not use any signature and make the server create the signature.
Once they send the e-mail, it goes to the server. The server adds the signature based on AD properties and your design.

You should check out the link I provided earlier for more information regarding this.

Making the server add the signature to all outgoing e-mail also ensures that mobile devices will have the same signature.
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TazDevil1674Commented:
I had used a VBS script during logon to create the Signature using details from AD; | remember there was a reg key that could disable the signature being removed/changed within Outlook - I would be reasonably confident that it can't control the signature after the email is created...

Will check once I put my hads to the script.
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Aaron TomoskySD-WAN SimplifiedCommented:
At some point you cannot control users. They must be trained and encouraged to do things correctly. The IT police doesn't work. It's our job as IT staff to at least try to push back when given an insane request like controlling a font on email. Seriously.
How about all emails are actually voice transcribed to one person that we trust to use the right font size and that is the only person allowed to send email on all others behalf.
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vmichAuthor Commented:
We just locked down the ctrl panel so the users could not access anything.
Thanks for all the help
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vmichAuthor Commented:
locked down ctrl panel
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