Auto-save versions of Office files with ability to access them later


With regards to the auto-save system in Office 2007, is there any way to access the saved files and modify settings?

For example, suppose I am making frequent changes in an Excel spreadsheet and want to auto-save a version of the file every 5 minutes without overwriting any of the previous files.  Furthermore, suppose that I want the ability to go back and open any one of those files if needed. And say that I want the copies to be saved and accessible for a week or a month. Is that doable with the auto-save system in Office?

If so, how is it done?

If not, what is the easiest way to obtain the same results?

Who is Participating?

[Product update] Infrastructure Analysis Tool is now available with Business Accounts.Learn More

I wear a lot of hats...

"The solutions and answers provided on Experts Exchange have been extremely helpful to me over the last few years. I wear a lot of hats - Developer, Database Administrator, Help Desk, etc., so I know a lot of things but not a lot about one thing. Experts Exchange gives me answers from people who do know a lot about one thing, in a easy to use platform." -Todd S.

Steven CarnahanNetwork ManagerCommented:

Experts Exchange Solution brought to you by

Your issues matter to us.

Facing a tech roadblock? Get the help and guidance you need from experienced professionals who care. Ask your question anytime, anywhere, with no hassle.

Start your 7-day free trial
For all versions of Word, and for that matter, any other program, I would use Dropbox to get what you want: access to all of (well, a good number of) the previous savings of a file.

A requirement is that your PC is online all the time, the files get uploaded (very efficiently) to an online space. It is a free service up to 2GB space, and you can expand that by inviting friends.

See the user interface here:
Steve_BradyAuthor Commented:
Thanks for the responses.

Please note that I am using MS Office 2010. Although it does not even exist, I have referred to Office 2007 several times due to confusion with the 7 in Windows 7.  :P

Interesting.  This is a feature intruduced in Office 2010:

That is great news. I appreciate your bringing it to my attention. I found how to access past versions but do you know if there is a way to set parameters such as the length of time to save previous versions (or maximum number of versions to be saved)?  I only see up to 6-7 autosaved files for each of my working files, most of which have been open for hours.  However, my autosave is set to every 10 minutes so there should be dozens I would think.

I would use Dropbox to get what you want...

That sounds very interesting. Thanks for bringing it to my attention. I prefer to use something built into Office but if the functionality in Office 2010 is not what I need or what I am looking for, I will check this out.

Thanks again
Steven CarnahanNetwork ManagerCommented:
I'm not sure if you can set the number of versions saved however you could always create a scheduled task to copy the previous versions to another location that runs every 10 minutes as well. That would permit you to keep as many versions as you want.  

I would suggest a batch file that copies anything older than than say 30 minutes if it doesn't already exist.
Steve_BradyAuthor Commented:
It's more than this solution.Get answers and train to solve all your tech problems - anytime, anywhere.Try it for free Edge Out The Competitionfor your dream job with proven skills and certifications.Get started today Stand Outas the employee with proven skills.Start learning today for free Move Your Career Forwardwith certification training in the latest technologies.Start your trial today
Windows OS

From novice to tech pro — start learning today.