I need Blank Outlook PST Files


1) How Can I prepare a Blank PST file with all the Special Folders in it.
2) Are PST's different for Outllok 2007 and for Outlook 2010.

Allan Fernandes
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Run outlook,
select the default option (not the 97-2003 option) and click OK

Create folders inside.  Set it up the way you want it.
Close outlook and place the PST file on a shared network drive (or on your install CD).
Now copy it to the right place each time you install a new user.

A quick way to do this is to open a folder with the file in (say a Z: drive mapped to your install area)
now go into outlook on the new user and select FILE, OPEN, OUTLOOK DATAFILE (note open this time not NEW)
Now the folder is open but shows no PST files to open up - drag the file from the Z: drive and drop it into this window.
It copies to the local pc.  now double click it to open.

Question 2 -
As far as I know the only change they made was when it went into Office 2003.  I would make the default file in Outlook 2003 to ensure compatibility.
Danny ChildIT ManagerCommented:
PSTs are fairly hideous, and should be avoided if possible.  Microsoft don't even support them across networks.  

We use K-Vault (now Symantec Enterprise Vault) and it has removed many archive issues from us.  Main benefits are Single Instance Storage, and also full Compliance searches of all mail (even if users Delete it).  
Allan_FernandesAuthor Commented:
Hi edster9999,

My issue is that  all the "Special Folders" are not Created by the method you have suggested.
eg: Inbox,Sent Items,Drafts, Junk , Tasks, Notes etc.
In case I say New and Create Folder called 'Inbox' then it is created but not as a special folder.

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I believe that those "special folders" aren't created unless you setup an Outlook profile with a PST file configured as the default/automatic e-mail delivery destination.

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Blue Street TechLast KnightCommented:
Run5k is correct. The PST will not setup email folders for an account that does not have email enabled and rightly so.
Blue Street TechLast KnightCommented:
This answers both your questions precisely of how to create a blank PST and the 2 different PST file types: http://office.microsoft.com/en-us/outlook-help/create-and-use-pst-data-files-in-different-versions-of-outlook-HP001231987.aspx#BM1

In short there are only two different PST file types: “Outlook 97-2002” and “Personal Folders File” indicative of the new format that supports multilingual Unicode data and offers greater storage capacity for items and folders.

I would recommend converting and setting up all new PSTs from “Outlook 97-2002” to “Personal Folders File” unless there is a real need to go backward and you are using Outlook 2002 or earlier to open the file. Everything in technology is moving forward and so should your data.  

To Create PST file :
1. Click File and select Data File Management.
2. Under the Data Files tab, click Add.

3. Select the desired type of data file.
4. Click OK.
5. In the new window, browse to the location that the file will be saved.
6. In the File name box, type the name for file.
7. Click OK.

8. In the Create Microsoft Personal Folders dialog box, type the name that will be displayed in Outlook for the data file in the Name box.
9. Click OK.
10. Click the Close button in the Account Settings dialog box.

and if you right on pst click then create new folder in pst

and there is no difference between in outlook 2007 pst and outlook 2010 pst


Blue Street TechLast KnightCommented:
@infoplateform: that's duplicative of my post.

i m aggreed with @infoplateform

my comments would be same
Blue Street TechLast KnightCommented:
@kkareem & @infoplateform:: then you didn't read my post either. It's duplicate except that I site a MSFT KB article. There is no debate...its objective!

This is wasting space for meaningful posts. When experts add to a question they should do exactly that…add to the question; not just regurgitate another expert’s solution. Read through other experts posts before posting so that one question does not have the same solution provided by multiple experts. It becomes ridiculously futile.

Stay on point!
leave it elobrate your question and remove ambiguty..
Blue Street TechLast KnightCommented:
Just checking in on this. Did my solution help you?
Allan_FernandesAuthor Commented:
Dear Experts,

I apologize that I could not get back to accepting the Solution that 'Run5k:' had given because I continued having some problems, namely, even if I create the pst as per Run5k:'ssuggestion and I attach it to another non-active profile the Speciality of some folders (non-uniformly) disappears. All the same Run5k:understood my problem and as such I have proceeded.
I am sad to see diverseit:, kkareem: &  infoplateform: suggesting very basic solutions that befit a beginner and further start a argument which does not look good on this Established and Esteemed Site.

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