I need some help in "re-creating" my current email configuration on a new PC. Please bear with me while I explain my situation.
: My office has a SBS 2003 server that uses MS Exchange. My PC is a Win XP SP3 box that is running Outlook 2007. I have 10 different accounts that I personally use for various activities and the default MS Exchange Account. All of these accounts are configured to deliver new email messages to the same place: "Mailbox - UserName\Inbox" and into the same data file named "Current outlook.ost", This OST file is currently located on the SBS server and not my PC. I am the only one who uses the Exchange server for email.
This configuration has been in place for over 10 years, Despite many efforts to purge old emails, I still have tens of thousands of messages I need to store. If I left all of these in MS Exchange, my daily SBS backup file would be too large for my storage media (I use 160GB removable hard drives and it would be very expensive to upgrade these to 320GB since I rotate 4 different drives on a weekly basis).
In an effort to manage the size of the Exchange database, I moved 75% of the emails to one of four archive files. The archives are all PST files. I created them by first exporting the select emails to a PST file that was not password protected. I then opened the PST file in Outlook. After checking that all my files were present in the PST, I deleted the files out of Exchange. All PST folders have been compacted and are also stored on the SBS server. I keep them on the server so that they are backed up once a week. Since these archives do not change, weekly backups are fine.
The attached jpeg shows a screen shot of the email accounts and my folder configuration.
I have a new PC that is running Windows 7 and Office 2010. I started manually configuring Outlook 2010. I have run into several problems. When setting up Outlook 2010 the MS Exchange account settings are different.
Old PC Settings for MS Exchange and All 10 User Accounts
- new messages delivered to "Mailbox - UserName\Inbox"
- data file is "Current outlook.ost" located on my SBS server
Settings on New PC
- new messages are delivered to different Inboxes. for example:
- each email account has its own data file that are all stored locally on the PC, for example:
Outlook Files\Microsoft Exchange.ost
Outlook Files\email address_1.pst
Outlook Files\email address_2.pst...
Outlook Files\email address_10.pst
Many years ago an IT consultant who is no longer available set up the current configuration. I am looking for help to recreate the configuration on the new PC.
Please note that the old PC will continue to be used for some functions and I want to be able to sign into my email from either PC.
Please let me know if you have any questions. Thanks so much for your help! :)