I am getting a new font when I create a new paragraph, why?

Hi,

I have a Word document (DOC) which I am opening in Word 2007. The default body text is in Calibri 11pt. The Normal style seems to be set to "Times New Roman, 12pt". However when I press enter to create a new paragraph the font always goes to "Times New Roman, 10pt" and the Normal style gets selected. I would obviously like the "Calibri, 11pt " font to just carry on, but this is not happening.

Thoughts on how I can sort this???

Thanks,

Sam
SamJollyAsked:
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Ingeborg Hawighorst (Microsoft MVP / EE MVE)Microsoft MVP ExcelCommented:
Hello,

are you using a Theme other than the default? Or maybe a different Theme Font is selected?

Check the Page Layout ribbon > Themes dropdown > select Office.
Then click Page Layout ribbon >  Fonts drop-down and select Office.

Now go to the Home ribbon, right-click the Normal icon in the Styles panel and select "Modify". The settings in that box should look like the screenshot.

Font is Calibri (Body) 11pt, and "Style for the following paragraph" is also "Normal"

Do you still have the issue after doing that? If so, please post a sample file for inspection.

cheers, teylyn
5-01-2012-4-15-28-p.m..png
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SamJollyAuthor Commented:
Hi,

Huge thanks for your help.

I converted my DOC file inorder to get at the themes. All was fine ie Office/Calibri. However the "Normal" style is still "Times New Roman, 12pt" not calibri. Also you will see that when you create a new paragraph the font goes to "Times New Roman 10pt".... not sure where that is coming from !!

Thanks again,

Sam Word-Doc-with-Issues.docx
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SamJollyAuthor Commented:
BTW I removed most of the text from the document, but you will see the problem still exists.

Sam
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SamJollyAuthor Commented:
I think the problem has gone when I either converted or saved the document... so the uploaded document I believe does not have the issue. However I need to understand how it happened.

Just having another look.

Sam
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Ingeborg Hawighorst (Microsoft MVP / EE MVE)Microsoft MVP ExcelCommented:
Hello,

Seems that the template for the old version and the 2007 version of Word have different settings.

If you want to continue with the document as a 2007 file, then you need to change the Normal style to be Calibri 11.

Also, there is a Normal (Web) style in use, applied to the first paragraph. It looks as if this one still picks up the Calibri from its original template, because, the Normal (Web) style in this document is set to Times Roman. Once you change the Normal style to Calibri, this style will inherit the settings, so you only need to change the font once.

To quickly see which style is applied to a paragraph, check out this article.  

cheers, teylyn
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SamJollyAuthor Commented:
Hi,

It seems that when I save the document and then open it in a fresh Word instance the problem goes away as if something is resetting.

The document is generated by an online application and the Word document is downloaded. I can save it, but it still misbehaves until it is opened in a fresh Word window.... It would be good to get some idea why this might be happening from a Word expert so that I can feedback.

Thoughts??

Sam
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SamJollyAuthor Commented:
Hi,

Just modifed my QAT, very useful.. Just playing some more... It has given me an idea of the issue.

Back soon,

Sam,
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Ingeborg Hawighorst (Microsoft MVP / EE MVE)Microsoft MVP ExcelCommented:
It looks like the document is using the styles from the Normal template that was used to create it. These styles differ from the settings in the Normal template on your system. When the document is opened, the inherited styles show, but when new paragraphs are added or styles are re-applied, the local Normal template is being used.

cheers, teylyn
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SamJollyAuthor Commented:
Thanks for this. The trouble is that I am getting "Time New Roman, 10pt".... and I have no glue where it is coming from..... unless it is a part of the "Application" generated Normal Style??

BTW is it normal in Word for proceeding paragraphs to use preceeding paragraph's format or to use the Normal Style. I would like the preceeding paragraph... ie if it was in Calibri 11 then I would want to carry on typing in Calibri 11 regardless of the Normal Style.

Thanks,
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Ingeborg Hawighorst (Microsoft MVP / EE MVE)Microsoft MVP ExcelCommented:
Each style includes a setting for the "Style for the following paragraph". So, a Heading Style can be Arial and the following paragraph can be "Normal" and will use whatever font is set for Normal.
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SamJollyAuthor Commented:
Hi,

We are getting there.... I note that there was no following paragraph in the Normal(Web) style and when I added Normal all was fine. Wow....... am I learning about Word tonight !!!

Thanks,

Sam
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SamJollyAuthor Commented:
@teylyn, a huge thank you. I think the application is not providing this value so the style is incomplete. I have also noticed that all standard style have a value for this, and one cannot set this to blank.....

A big thank you, I could not have done this without you.

Sam
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SamJollyAuthor Commented:
Superb advice, thx
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