Sharing Outlook Contacts with Exchange 2010

So I have recently shared a folder of my contacts with a co-worker.  However, they cannot see these contacts when they click the "TO..." button on the email.

They must open their contacts on their email they can only see them from within contacts.  Is there a way I can have them see this shared folder when they click the "TO..." button on their email?

Thanks,
JOe K.

ClaudeWalkerAsked:
Who is Participating?
I wear a lot of hats...

"The solutions and answers provided on Experts Exchange have been extremely helpful to me over the last few years. I wear a lot of hats - Developer, Database Administrator, Help Desk, etc., so I know a lot of things but not a lot about one thing. Experts Exchange gives me answers from people who do know a lot about one thing, in a easy to use platform." -Todd S.

endital1097Commented:
No, this behavior is by design in Outlook
You need to create a second contact folder within your mailbox and copy contacts
0
RadweldCommented:
As an alternative you can create the contacts in exchange so that they appear in the global address list and can then be seen by all users.
0
Malli BoppeCommented:
I would public folders. Its easy to manage.
Also want chek the folder that you create
Is it a contacts folder
Is it set to show up in the global address list.
0
Ultimate Tool Kit for Technology Solution Provider

Broken down into practical pointers and step-by-step instructions, the IT Service Excellence Tool Kit delivers expert advice for technology solution providers. Get your free copy now.

RadweldCommented:
Depending on what version of exchange you have, public folders are not easy to manage on 2007 or 2010. Microsoft are gradually removing support and fctionality.
0
ClaudeWalkerAuthor Commented:
Thanks for all of your responses:

You need to create a second contact folder within your mailbox and copy contacts

That kind of defeats the purpose of shared contacts doesn't it?  I thought the idea of a shared contact list would be that only one person would have to manage it.  If the manager changes the contact wouldn't the user have to manually re-copy the folder in order to see it?  Or am I interpretting your response incorrectly?

As an alternative you can create the contacts in exchange so that they appear in the global address list and can then be seen by all users.

True, but with 1000 contacts agency wide (and constantly changing) that's 1000 entries into active directory.

I would public folders. Its easy to manage.

I'm looking into this solution

Depending on what version of exchange you have, public folders are not easy to manage on 2007 or 2010. Microsoft are gradually removing support and fctionality.

I have heard this and I'm running 2010.  It seems stupid to remove them when they are offering functionality otherwise not offered.  They should have suitable replacement functionality before removing them.  (that's not directed at you as much as it is I'm fishing for a suitable replacement in lieu of them).

Any ideas how this is done with Exchange 2010 and not having to manually copy the shared contacts into the regular contacts periodically or have users create and modify 1000's entries in active directory for a global contacts?

Thanks,
JOe K.




I am running 2010.  
0
RadweldCommented:
It's easy, you export your contacts to a Csv in outlook, http://office.microsoft.com/en-us/outlook-help/export-contacts-HA101870639.aspx

Once you have the Csv you can use it to create new contacts in exchange.
http://www.reborndigital.com/?p=156

0
ClaudeWalkerAuthor Commented:
That looks useful.  How can users update them?  
0
RadweldCommented:
The contacts would need to be managed by an exchange administrator or by someone who ha been granted the permissions to manage the contacts in exchange.
0
Malli BoppeCommented:
Create public folder called Shared contacts.
Go to outlook and change the client permisisons appropraitely. So staff can have auditor, editor or full control.
Copy the contacts from your mailbox to the public folder.
Once you do that you don't need to worry about it. Users can add and remove contacts.
0

Experts Exchange Solution brought to you by

Your issues matter to us.

Facing a tech roadblock? Get the help and guidance you need from experienced professionals who care. Ask your question anytime, anywhere, with no hassle.

Start your 7-day free trial
ClaudeWalkerAuthor Commented:
Shared folders worked perfectly!

I can't believe they are "trying" to get rid of them without an alternative to replace them.

Thanks,
JOe K.
0
ClaudeWalkerAuthor Commented:
Worked like a charm
0
It's more than this solution.Get answers and train to solve all your tech problems - anytime, anywhere.Try it for free Edge Out The Competitionfor your dream job with proven skills and certifications.Get started today Stand Outas the employee with proven skills.Start learning today for free Move Your Career Forwardwith certification training in the latest technologies.Start your trial today
Exchange

From novice to tech pro — start learning today.

Question has a verified solution.

Are you are experiencing a similar issue? Get a personalized answer when you ask a related question.

Have a better answer? Share it in a comment.