exchange 2003- meeting reminders- two users

Hi tomdlgns,

Have you read the details of the delegate functionality within Exchange?
Some useful reference on it here.

Alternatively, you could grant the secretary read-only access to the managers calendar folder, thereby giving her visibility on the managers schedule.

(Note - the manager will need to have his mail deliver to mailbox, not PST for this to work).

Hopefully this helps.

we don't have a mangers calendar.  i was referring to outside people (not our company) sending the manager an invite and having a copy go to the receptionists calendar, as well.

i was thinking about the delegate function, but i thought that was reserved for her/a user if she wanted to send emails on his behalf.

thanks.

yes, this helps.

my only question is...if the manager creates a reminder/event for himself to 'wash his car' does that also get sent to his receptionist?

i am assuming yes, and i dont know how much of a problem this would be, but something i'd have to explain to both parties.

Hi tomdlgns,

The only mails that will be forwarded to the secretary are invites that are received by the manager - if the manager creates an appointment himself, this won't generate a mail to the secretary.

The secretary could however view the managers calendar and see these appointments. The suggestion if it is private is to mark the calendar appointment as private, although Microsoft do include this warning in relation to private items:
 

IMPORTANT   You should not rely on the Private feature to prevent other people from accessing the details of your appointments, contacts, or tasks through programmatic methods or by using other e-mail programs.

i will test it out and see if i can get it working.

thank you.

No problem at all!

ok, i just set this up with the default options.

the receptionist gets a copy of the invite, but she doesn't seem to have the option to accept or decline.

is that normal?  is the manager still responsible to accept/reject it on his own?

this is progress and might be all i need.  this way she at least knows he has a meeting scheduled for a certain day/time.  and it isn't always needed (for our organization) to accept the invite.  if anything, that just gets it in front of them so they know they have to be somewhere.

i might be all set, assuming i didn't miss anything.

Some more useful information from Microsoft on how it can be used, in particular the section on "Respond to meeting requests for another person".

Once the box for "Delegate receives copies of meeting related messages sent to me" is ticked, you be able to edit the other options on whether the manager wants to be involved in managing his own calendar also:

 
I'd say unless you particularly need the secretary to be able to accept on the managers behalf, it sounds like you're all set!

ok, that is how i have it now (the image above).

if she did need to accept decline on his behalf, what option do i need to change?

i will make a note for myself that way i can assign points and be done with this question, i wont have to come ask again.

thank you.

ignore my last request.  she does have the option to accept/decline.  her office is offsite and i might have tried too quick.  after a few more minutes of waiting, the buttons were available.

thank you.

thanks!

Great, no problem at all!