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Notify Users that Room is Booked

Classic1 asked
Last Modified: 2012-02-13
Hi there,
Just wondering if there's a rule or setting that can be applied when users are reserving resources (Rooms) in our organization. It would be nice to give a warning/error stating that the appointment cannot be booked due to previous reservation. What is happening, rooms are getting double booked when employees schedule a meeting or training exercise that can run several days. Currently, there's a note in italics that says, "Conflicts with another appointment". Is there a quick fix for this? The Rooms are set up in Exchange as a Shared Calendar.

Much appreciated,
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Top Expert 2012
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Classic1Database Administrator


Hey apache09,
Thanks for the answer, that was the issue...users were able to access the resources' Calendar and enter booking through there. Once we removed that option and added those features that you recommended (Automaticallly accept and decline conflicts), employees weren't able to book rooms when already reserved...

Much appreciated!
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