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Exch2010 and old .pst files

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Last Modified: 2012-03-12
Just installed exch 2010 and turning off exch 2003. we have .pst files from ex-users in different locations on the network....different shares.
I am looking for a "How to guide" to put all .pst files back into the exch 2010 so that I or another current employee can search all email for current and past users.
Would like to put the old .pst files on a second mailbox database (different drive) since we may only search these old .pst rarely
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Adam BrownSenior Systems Admin
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Top Expert 2010

Commented:
http://www.msexchange.org/articles_tutorials/exchange-server-2010/management-administration/exporting-importing-mailboxes-exchange-server-2010.html has some good information on exporting and importing PSTs. It's actually pretty simple as long as you have a mailbox set up to import the PSTs to.

Author

Commented:
Can I import these old .pst into a new database on a differnet drive? I am looking to move .pst files from ex-employees who either dont have an AD account anymore or are disable.
Adam BrownSenior Systems Admin
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Top Expert 2010

Commented:
Yes. You just have to make sure the mailbox that the PSTs are being imported to is a part of the second Database. Usually this is just a matter of moving the old user's mailbox to the second database or having a centralized mailbox for old emails that resides on the second database.

Author

Commented:
Do I have to recreate the users AD account since I have their .pst file?
create new DB
move disabled users to new DB
import .pst to these disabled users
Adam BrownSenior Systems Admin
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Top Expert 2010

Commented:
If you want to have the imported mails in a mailbox that is associated with the user, yes you would have to have an AD account and mailbox for the user. Alternatively, you could put all the imported PSTs into a single mailbox without much issue, it'd just be a little tricky to navigate, what with all the personalized folders and things getting imported as well.
AmitIT Architect
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Distinguished Expert 2017

Commented:
I would suggest another way, create one master mailbox, say Ex-Employee, create folders with employee name and import each employee pst to its name folder. This way you don't need to create many users or mailboxes and everything can be maintained from one mailbox and easy to search later. hope this helps

Author

Commented:
Create a new user mailbox in exch2010 Ex-Employee. how to create folders with employee names in this mailbox....or is that in Outlook?
Senior Systems Admin
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Top Expert 2010
Commented:
You'd do that in Outlook or you can set the folder target when you import the PST file.
AmitIT Architect
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Distinguished Expert 2017
Commented:
it is same creating folder in your outlook, you can try it out, right click at the root and select new folder, name it according to your requirement.

Author

Commented:
So in outlook create subfolders called username and import pst to that subfolder
AmitIT Architect
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Distinguished Expert 2017

Commented:
That's correct, a subfolder you can create and import the pst. So if you have 10 or more users, according to that you can create more folders.

Author

Commented:
during the import process how do you point the .pst to the new subfolder
AmitIT Architect
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Distinguished Expert 2017

Commented:
Follow this, select the folder in which you want to import the file, then goto file>import option and Select Import From Another Program or file>Outlook Data File (.pst)>Browse the PST>Next

Now you will see two radio button's, but default second will be selected, change it to first one> that is "import items into current folder" and click finish

You are done now.  Let me know if this doesn't works.

Author

Commented:
got it..thanks

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