asked on

Powerpoint 2007: How to change Excel file link in powerpoint

Hi, I have created some charts and tables in Excel and would like to automatically have them linked in a ppt file. So I copied the charts and tables and did paste special and paste link in ppt. However, I am unable to change the link source in ppt to a different Excel file by clicking on the Office button - Prepare - Edit Links to File - Change Source and choose the new Excel file.

For example I have a file named File Jan.xlsm already linked to the ppt. Then I tried to redirect the link to File Feb.xlsm. The error message is "The link file is not unavailable..."

Below are the linked path. I can see the second half was not updated.

Original path - C:\Test\Feb Jan.xlsm!OPEX![File Jan.xlsm]Sheet1 Chart 1

New path - C:\Test\File Feb.xlsm!OPEX![File Jan.xlsm]Sheet1 Chart 1

Can someone help? Thanks.

ASKER CERTIFIED SOLUTION

dlmille

membership

This solution is only available to members.

To access this solution, you must be a member of Experts Exchange.

Start Free Trial

SOLUTION

John Wilson

membership

This solution is only available to members.

To access this solution, you must be a member of Experts Exchange.

Start Free Trial

dlmille

@JRWilson - worked like a charm for me. PS - your link has no linkage.

Dave

dlmille

@JRWilson - Would this need to be coded differently? It would seem that you should be able to update links for all slides in the presentation, as opposed to one shape at a time, correct?

Sub switch()
Dim mySlide As Slide
Dim myShape As Shape

    On Error Resume Next
    Dim oldlink As String
    Dim newlink As String
    oldlink = "feb"    ' just the filename
    newlink = "jan"
    
    For Each mySlide In ActivePresentation.Slides
        For Each myShape In mySlide.Shapes
            With myShape.LinkFormat
                .SourceFullName = Replace(.SourceFullName, oldlink, newlink)
                .Update
            End With
        Next myShape
    Next mySlide
End Sub

Open in new window

Dave

John Wilson

Hi

Yes there a typo in the Link

How to use vba

Your code is basically correct BUT you really should check that the shape IS a linked object (I guess On Error Resume Next should work though)

Sub switch()
Dim mySlide As Slide
Dim myShape As Shape

    On Error Resume Next
    Dim oldlink As String
    Dim newlink As String
    oldlink = "feb"    ' just the filename
    newlink = "jan"
    
    For Each mySlide In ActivePresentation.Slides
        For Each myShape In mySlide.Shapes
        If myShape.Type = msoLinkedOLEObject Then
            With myShape.LinkFormat
                .SourceFullName = Replace(.SourceFullName, oldlink, newlink)
                .Update
            End With
        End If
        Next myShape
    Next mySlide
End Sub

Open in new window

dlmille

@JRWilson - can you join this related thread? Please help!

https://www.experts-exchange.com/questions/27674821/Updating-Linked-Excel-Pivot-Table-from-Powerpoint.html?anchorAnswerId=37851183#a37851183

Dave