Excel User Form Sort and Populate Records

Posted on 2012-03-14
Last Modified: 2012-03-14

I have an excel file with a form that captures details of course bookings and displays the attendees in a list box.

Through the great help of an EE member, I got the populating component done but it does not sort the records in alphabetical order.

Can someone please help?

Question by:creativefusion
LVL 41

Accepted Solution

dlmille earned 500 total points
ID: 37722835
First, we need to update the subroutine with the ADO query (again, caveats against doing ADO against an open workbook, but... here goes):

Option Explicit
Sub FillCustomerCombox()

Dim cnn As New ADODB.Connection
Dim rst As New ADODB.Recordset
Dim WB As String
Dim v As Variant

    'Identify the workbook you are referencing
    WB = Application.ThisWorkbook.FullName

    'Open connection to the workbook
    cnn.Open "Provider=Microsoft.Jet.OLEDB.4.0;" & _
             "Data Source=" & WB & ";" & _
             "Extended Properties=""Excel 8.0;HDR=Yes"";"

    'Load the selected range into the recordset
    rst.Open "SELECT DISTINCT [CompanyName] FROM [Database] WHERE [CompanyName] <> '' ORDER BY [CompanyName]", cnn, adOpenStatic


    With frmCourseBooking.ListBox1
            .AddItem rst![CompanyName]
        Loop Until rst.EOF Or IsNull(rst![CompanyName])
    End With

    Set rst = Nothing
    Set cnn = Nothing

End Sub

Open in new window

Note, we're pulling the field CompanyName from the Database (which need to be defined as a range name) and looking for non-null values thus the WHERE clause.

As a result, you can now call this sub to populate your listbox from the UserForm.

Also, on adding an individual, we can clear the listbox, then call this sub again to repopulate, dynamically.
Private Sub cmdOK_Click()
        If IsEmpty(ActiveCell) = False Then
            ActiveCell.Offset(1, 0).Select
        End If
    Loop Until IsEmpty(ActiveCell) = True
    ActiveCell.Value = txtName.Value
    ActiveCell.Offset(0, 1) = txtPhone.Value
    ActiveCell.Offset(0, 2) = cboDepartment.Value
    ActiveCell.Offset(0, 3) = cboCourse.Value
    If optIntroduction = True Then
        ActiveCell.Offset(0, 4).Value = "Intro"
    ElseIf optIntermediate = True Then
        ActiveCell.Offset(0, 4).Value = "Intermed"
        ActiveCell.Offset(0, 4).Value = "Adv"
    End If
    If chkLunch = True Then
        ActiveCell.Offset(0, 5).Value = "Yes"
        ActiveCell.Offset(0, 5).Value = "No"
    End If
    If chkVegetarian = True Then
        ActiveCell.Offset(0, 6).Value = "Yes"
        If chkLunch = False Then
            ActiveCell.Offset(0, 6).Value = ""
            ActiveCell.Offset(0, 6).Value = "No"
        End If
    End If
    'Me.ListBox1.RowSource = ""
    Call FillCustomerCombox
End Sub

Private Sub UserForm_Initialize()

'Dim CompName

    'With Sheets("Bookings")
    '    CompName = UNIQUE(.Range("a1").CurrentRegion.Columns(1).Offset(1))
    'End With

    txtName.Value = ""
    txtPhone.Value = ""
    With cboDepartment
        .AddItem "Sales"
        .AddItem "Marketing"
        .AddItem "Administration"
        .AddItem "Design"
        .AddItem "Advertising"
        .AddItem "Dispatch"
        .AddItem "Transportation"
    End With
    cboDepartment.Value = ""
    With cboCourse
        .AddItem "Access"
        .AddItem "Excel"
        .AddItem "PowerPoint"
        .AddItem "Word"
        .AddItem "FrontPage"
    End With
    cboCourse.Value = ""
    optIntroduction = True
    chkLunch = False
    chkVegetarian = False
    'Me.ListBox1.List = CompName
    Call FillCustomerCombox

End Sub

Open in new window

See attached.



Author Closing Comment

ID: 37722859
Awesome help. Thanks so much Dave.

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