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Assistance with Paid To Date Calculation

Posted on 2012-03-18
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Last Modified: 2012-08-13
Please see attached documents on my issue of calculating the Paid to date. The problem only occurs when a Rent Invoice is partly allocated by a Receipt.
I-need-to-make-the-Paid-to-Date-.doc
Receipt-Statement.rpt
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Question by:Matthew2624
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Expert Comment

by:mlmcc
ID: 37735487
The problem is you don't know how many days have been paid.

To do this will require
1.  A redesign so the payments for each rental are gouped together - group by invoice rather than by date of payment
2.  Use some fancy arrays and variales to track the current paid through date.

The first is obviously easier to do and maintain.  It also doesn't have a problem with memory or array sizes.

Also by grouping by invoice it will be easier to see at a glance how far along the payment has gone and when the rental period is over.

mlmcc
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Author Comment

by:Matthew2624
ID: 37735508
Unfortunately for Statutory reasons the report has to be by Payment. I probably should have mentioned that this report is actually a sub-report of a rental Statement. This is the payments section.
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Expert Comment

by:mlmcc
ID: 37735600
How does it fit into the main report?

How is it linked to the main report?

mlmcc
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Author Comment

by:Matthew2624
ID: 37735797
There is specific section in the report which will only include Payment Type transactions, it links to the main report via an account number and a payment reference number.

I have attached the main report
CRM-Tenant-Statement-2-Milestone.rpt
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Expert Comment

by:mlmcc
ID: 37736129
I revised the report

I changes the PaidThruDate formula to use an array

I added 2 formulas
1.  DeclareArrays - In main and sub report report headers
2.  DispCurrentIndex - used for debugging

mlmcc
CRM-Tenant-Statement-2-Milestone.rpt
Receipt-Statementwitharrays.rpt
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Author Comment

by:Matthew2624
ID: 37736179
That is so close it's not funny, only issue now is if there are receipts that don't have an allocation against an invoice they aren't showing up.
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Accepted Solution

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mlmcc earned 500 total points
ID: 37736196
Not sure how you are selecting them.  

Are those ones that don't have a DOC_1 reference so don't get linked?
If so you could add a subreport at the end that displays all of those

mlmcc
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Author Comment

by:Matthew2624
ID: 37736206
Hmmmm a little hard to explain.

The sub-report should show all Payments of rent and then only the invoice allocations if there is an allocation. I have attached a pdf of the report to show where there is a blank and a 0 as the last field in the row.
CRM-Tenant-Statement-2-Milestone.pdf
CRM-Tenant-Statement-2-Milestone.rpt
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