Solved

Outlook confirmation before sending

Posted on 2012-03-19
3
731 Views
Last Modified: 2012-06-21
We have an "all staff" address in our corporate address book.  We don't want to limit access to it, because it is used frequently by employees for legitimate emails that need to go to everyone.  

However, we frequently have users who mean to send an email to a user who is close to the all staff entry in the contact list.  They end up sending a message to the whole staff that was intended for one person.  

Is there a way to have Outlook prompt the user "do you really want to send this to all staff?"?  

We are using Outlook and Exchange 2003
0
Comment
Question by:TOHIT
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
3 Comments
 
LVL 15

Assisted Solution

by:Rajkumar-MCITP
Rajkumar-MCITP earned 167 total points
ID: 37738547
There is no option in Exchange server 2003 to configure mail tips as like exchange server 2010. what you can do here, hide the all staff address from GAL. If some one is familiar with the DL, the will be able to send a emails to DL.

Or,

On the properties to the DL, allow only few required users to send email to that DL
0
 
LVL 16

Assisted Solution

by:The_Kirschi
The_Kirschi earned 166 total points
ID: 37738581
Hi, something like this could help you but you would need to implement it on each clients Outlook:

http://www.outlookforums.com/threads/41906-Confirm-before-sending
0
 
LVL 11

Accepted Solution

by:
TheGeezer2010 earned 167 total points
ID: 37738598
Migrate to Exchange 2010 and Outlook 2010 - Mail Tips will do exactly this !!
0

Featured Post

Windows Server 2016: All you need to know

Learn about Hyper-V features that increase functionality and usability of Microsoft Windows Server 2016. Also, throughout this eBook, you’ll find some basic PowerShell examples that will help you leverage the scripts in your environments!

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

When you have clients or friends from around the world, it becomes a challenge to arrange a meeting or effectively manage your time. This is where Outlook's capability to show 2 time zones in one calendar comes in handy.
Unified and professional email signatures help maintain a consistent company brand image to the outside world. This article shows how to create an email signature in Exchange Server 2010 using a transport rule and how to overcome native limitations …
This video discusses moving either the default database or any database to a new volume.
This video shows how to remove a single email address from the Outlook 2010 Auto Suggestion memory. NOTE: For Outlook 2016 and 2013 perform the exact same steps. Open a new email: Click the New email button in Outlook. Start typing the address: …

705 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question