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Searching Muliple PST file/ Muliple email addresses at one time

Posted on 2012-03-19
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Last Modified: 2012-08-13
We have been subpoena to provide copies of email messages exchanged between 60 of our users and 120 external email addresses. We were able to do the multi-mailbox search for our users’ live mailboxes, but now we have copies of their PST files from the users' local C:\ drive in a central location. I created a few accounts to access them using Outlook (2007 & 2010). The problem is that I don’t want to type one by one 120 email addresses and see if there are massages from those 120 external addresses in the PST files (the project was from year 2008-2011). Is there a script that I can use or tools available were I can search for multiple addresses at a time? Or even a better way to do this. I will really appreciate any assistance since I’m supposed to provide upper management with this info by this coming Friday.
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Question by:CoyoteEs
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apache09 earned 500 total points
ID: 37739417
To do this effectively, by Friday,  your really going to need a 3rd party app that will first run a discovery of all PSTs, Put them in a central location, and then Index them.

Once done you should be able to search for multiple addresses.

Slipstick is a good resource for such tools
http://www.slipstick.com/exchange/archiving-tools-exchange-server/

A few I would consider are Mimosa, GFI, Symprex, Archive Manager, or Athena.
However, there are others listed in the link you may want to investigate

Reason being:

You may very well find a Script, or Code to Search and extract the required Info out of the PSTs. However, using such may not meet legal standards of email archive or retrieval for court purposes.

In short, there’s no way to ensure the Court, Attorneys, or stakeholders that the emails that have been extracted from the PSTs are un-tampered, and usually as a result don’t hold much weight in court if they are submissible at all.

With the archiving tools above, they include built in security and higher levels of guarantee to the stakeholders that the email extracted from the PST has been unaltered in any way.
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by:GillesT
ID: 37740662
You can of course use an archiving engine to put all pst files in a central place, and most of them can make eDiscovery search for several users.
You can also have a look to PSTStation Corporate that is able to archive pst files into Exchange 2010, and you can filter what you want to archive. For example you can select only messages that contain a defined recipients and defined originators. It is usually to search information inside .pst file instead of importing all the .pst files in a central archive engine. Do you have Exchange 2010 ?
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