Solved

Excel versioning issues

Posted on 2012-03-20
3
201 Views
Last Modified: 2012-06-21
Hello All:

Our office uses Office 2007. We've had a Group Policy to always save EXCEL files an in the 2003 .xls format (so we can trade with clients and attorneys who still have 2003 verision without them having to get the converter, or us having to decide how to save).

In the last week or so, we've been having some excel files (created by us in version 2007 but saved as an .xls) become corrupt while the user is working on them.  From what the users tell us, it happens while working in the spreadsheet - excel just quits, and then the file cannot be reopened.

We are making the guess that while they are working on it, they might try to do a save - and excel gets confused as to what version is should save to while it's still open....the error message (although no one can provide us with one) apparently does mention versioning according to one user - but we have no solid error message yet.

I would like to turn off the Group Policy, I would think that either the world has caught up with 2007 by now, or 2003 has the ability to convert xlsx files on it's own (that is my thought anyway) - but this corruption issue scares me a bit.  

Since I'm sure the individual user Excel settings won't change if I simply turn off the group policy- I would have to rewrite the existing policy to save as .xlsx files in order to get everyone on the same page....My fear is that IF the corruption issues are a versioning result, more corruption may happen if any user opens an already saved .xls file to pick up work, and when they go to save and close it will corrupt the file.

Does anyone have any experience with this?  Before I do anything, I just want to know the consequences.

Thanks.
0
Comment
Question by:kolson14
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 2
3 Comments
 
LVL 81

Expert Comment

by:zorvek (Kevin Jones)
ID: 37744480
It's very unlikely that Excel is confusing the version formats. It's much more likely that you simply have a corrupt workbook. Is the workbook in sharing mode? Does it contain any ActiveX controls on any worksheets? Is there VBA code behind it? Does it have an unusual number of formulas or a high number of unique cell formats?

Have you tried to save the workbook in 2007 format and then back to 97-2003 format?

Kevin
0
 
LVL 1

Author Comment

by:kolson14
ID: 37754455
There are no Activex controls, and we've learned our lesson about sharing workbooks, as they HAVE become corrupt.  But it IS possible someone may have a local macro they created the sheet with that the other person is editing and doesn't know it's there....I can check that out.

So you are saying there shouldn't be any issues with versioning?  I'm glad to hear it because I felt as if I was in a bit of a quandry.  I'll bet there are some macros involved that people don't know are there....that's probably the case.

Thanks.
0
 
LVL 81

Accepted Solution

by:
zorvek (Kevin Jones) earned 500 total points
ID: 37754458
Workbooks can become corrupt for other reasons. Try saving the workbook in 2007 format and then back to 97-2003 format. That should clean up any junk.

Kevin
0

Featured Post

Independent Software Vendors: We Want Your Opinion

We value your feedback.

Take our survey and automatically be enter to win anyone of the following:
Yeti Cooler, Amazon eGift Card, and Movie eGift Card!

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Suggested Solutions

This article descibes how to create a connection between Excel and SAP and how to move data from Excel to SAP or the other way around.
Freeze panes is an option within all variants of Excel to enable parts of a sheet to remain stationary when the cursor is in another part of the sheet. This is a very useful feature which is overlooked or under used.
This Micro Tutorial will demonstrate on a Mac how to change the sort order for chart legend values and decrpyt the intimidating chart menu.
Many functions in Excel can make decisions. The most simple of these is the IF function: it returns a value depending on whether a condition you describe is true or false. Once you get the hang of using the IF function, you will find it easier to us…

751 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question