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AutoText and Microsoft Word 2007

Posted on 2012-03-21
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Last Modified: 2012-03-30
I am supporting a group of users that are still on Office 2003.  They are heavy word users and live on AutoText.   They have licenses for Office 2007 Standard and we are testing the upgrade. I have followed the below article to migrate the AutoText entries.  However, it appears that each entry isn't adhering to the default font and size that we'd like.  Does anyone know how I can modify all AutoText entries in a .dotx template with one font and size??  I have seen a few threads on using VB and some script examples, but how do you run something like this against a .dotx file?

Ps..  If anyone knows how to use AutoText entries without having to hit F3, that would be great too!

http://technet.microsoft.com/en-us/library/cc179177(v=office.12).aspx
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Question by:4roi
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Expert Comment

by:xtermie
ID: 37750014
If you need to have text inserted automatically without having to press anything you may try using AutoCorrect instead of AutoText entries...beware that AutoCorrect does not hold formats (uses default font from where cursor is)...you can create an AutoCorrect entry for example to enter a full name when you enter initials (ie TR to Tom Rippley) or even more text.

Now for you particular issues:
(1) For the migration of your AutoText try this:
Note that even in Word 2007/2010 you can keep AutoText/Building Blocks and macros in one and the same template file. Place the file in the Startup folder for Word to make the resources available to all documents
Several more answers here
http://answers.microsoft.com/en-us/office/forum/office_2010-word/autotext-entries-missing-in-word-2010/f2bee994-a19d-4114-8a85-662fda6d843c

You can also try to change the DEFAULT font for the new Normal template so that you AutoText entries fonts are maintained.

If you want, post a sample .doc file with one AutoText entry (Office 2003) and another migrated .docx with the same AutoText entry (Office 2007) so we can check it.

Also you can try
(2) For inserting without pressing anything, I will have to look into it and let you know...so far I dont think you can do that...I believe though that once you start typing the name of the AutoText entry you can press Enter to insert it.
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Accepted Solution

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4roi earned 0 total points
ID: 37764292
This ended up being a corrupt Normal.dotm template.  Re-creating seemed to make the saved autotext use a similar font and size.  Strange.....
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Author Closing Comment

by:4roi
ID: 37786196
Solved my own issue.
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