tarrigo
asked on
Google Calendar
I am working with a Google Calendar and we plan to use it as a way to share our company information like birthdays, special events and also conferences that employees are attending. The idea being the whole company, which uses Exchange can subscribe to the calendar and see exactly what everyone else is doing. Exchange had some limitations and we could not use it.
Ultimately Google Calendars worked well up until it was requested that when the owner of the calendar put in a new calendar event it would email the whole company a reminder just before the event was to take place. The issue is, the owner is not the whole company and can't be because they (being the company) would end up getting every email bit of correspondence from google and so on. Essentially our HR person will be managing this calendar.
Ultimately I am looking for a solution, (software or whatever) that allows the company to see a calendar in their outlook and mobile devices but also be able to get a a email at a specified time that a particular event is going to happen. So for instance is so and so is having a birthday the next day I want the system to send everyone an email at 9am that same day.
Would google Calendar do this. Assuming we are not all google calendar and won't be. Or, anyone know of solutions that do something similar.
Ultimately Google Calendars worked well up until it was requested that when the owner of the calendar put in a new calendar event it would email the whole company a reminder just before the event was to take place. The issue is, the owner is not the whole company and can't be because they (being the company) would end up getting every email bit of correspondence from google and so on. Essentially our HR person will be managing this calendar.
Ultimately I am looking for a solution, (software or whatever) that allows the company to see a calendar in their outlook and mobile devices but also be able to get a a email at a specified time that a particular event is going to happen. So for instance is so and so is having a birthday the next day I want the system to send everyone an email at 9am that same day.
Would google Calendar do this. Assuming we are not all google calendar and won't be. Or, anyone know of solutions that do something similar.
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ASKER
I've requested that this question be deleted for the following reason:
I was able to figure out a solution and none of the responses were solutions.
I was able to figure out a solution and none of the responses were solutions.
If you have found a solution, please post it and accept your own answer.
Doing this will help anyone else in the future who may have the same question.
Doing this will help anyone else in the future who may have the same question.
Please post your solution.
Another possibility is to use the Calendar API to send the email.
I can find a code sample for you if you are interested in this as a solution.
Another possibility is to use the Calendar API to send the email.
I can find a code sample for you if you are interested in this as a solution.
ASKER
Well, ultimately I used another email address and then created a distribution list in Exchange that includes the whole company. I basically had to rethink the whole process. I guess as a whole some tidbits of information mentioned above helped, but they were not the solution that ultimately made it all work.
ASKER
Seems like right now the only person that gets the reminder is the calendar owner and that is it. The guests I add do not get a reminder. They just get sent a invitation. I don't want the company to have to add the event to their own personal Outlook 2010 calendar. I have them subscribe to view the calendar and then I want Google Calendar to notify all of them of the event lets say a day before the event happens.
T