Solved

How to cover each others mailboxes while on vacation and how to manage departments email

Posted on 2012-03-21
3
291 Views
Last Modified: 2012-05-24
I'd like to know if the following goals are possible if we only have IMAP or PoP3 and no Exchange:

Goals:
-      To have a single centralized repository of department@company.com emails accessible to multiple people
-      To support covering of other people’s work when they are out
-      To protect the repository by assigning a single administrative user so that the repository can’t be inadvertently wiped out by local user settings
-        This was attempted before with an IMAP folder that everyone could access, but two problems forced us to stop using it: 1) Anyone could delete (or purge) any or all emails by mistake, and 2) large attachments brought everyones Outlook to a crawl- and we get ALOT of large attachments.

Ideas:
-      A power user suggested that this could be remedied by limiting full downloads with attachments to a file size limit.  Then any larger files could be downloaded as needed by the individual- can this be managed in an IMAP server somehow. Is this functionality even in IMAP? to put it another way, is there a way to give users just read and send access to IMAP but not "full control"?
-      Administrator could create Outlook rules for all incoming messages to file all incoming messages per manufacturer.
I take it that what we need is an Exchange server that will simply allow us to read each others mailboxes (even to share a common one) but we are just not about to get that approved.
Thank you!
0
Comment
Question by:HardwareDude
  • 2
3 Comments
 
LVL 5

Expert Comment

by:rtay
ID: 37750929
You are correct, you need exchange.  You could solve all the issues you mentioned and more.  I understand the capital outlay problem you face, but maybe take a look at hosted exchange.  Get the features without the hardware and consultant cost.  The charge per user per month.  

http://www.microsoft.com/exchange/en-us/exchange-online-hosted-email.aspx
0
 

Author Comment

by:HardwareDude
ID: 37763335
I know, but are there any other alternatives?
0
 
LVL 5

Accepted Solution

by:
rtay earned 500 total points
ID: 37763411
Outlook is not designed to do what you want without exchange.  ms wants you to buy exchange server.  There are other low cost 3rd party solutions.   Read this:  

http://www.outlookipedia.com/outlook/share-outlook-calendar.aspx#Simple_Alternatives_to_Exchange_to_share_Outlook_calendars
0

Featured Post

Do email signature updates give you a headache?

Are you constantly making changes to email signatures? Are the images not formatting how you want them to? Want high-quality HTML signatures on all devices, including on mobiles and Macs? Then, let Exclaimer solve all your email signature problems today.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Easy CSR creation in Exchange 2007,2010 and 2013
Meet the world's only “Transparent Cloud™” from Superb Internet Corporation. Now, you can experience firsthand a cloud platform that consistently outperforms Amazon Web Services (AWS), IBM’s Softlayer, and Microsoft’s Azure when it comes to CPU and …
In this video we show how to create a Resource Mailbox in Exchange 2013. We show this process by using the Exchange Admin Center. Log into Exchange Admin Center.: Navigate to the Recipients >> Resources tab.: "Recipients" is our default selection …
This video gives you a great overview about bandwidth monitoring with SNMP and WMI with our network monitoring solution PRTG Network Monitor (https://www.paessler.com/prtg). If you're looking for how to monitor bandwidth using netflow or packet s…

919 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

13 Experts available now in Live!

Get 1:1 Help Now