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Outlook Calendar Deletion

Posted on 2012-03-22
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Last Modified: 2012-03-27
Is there an automated method for deleting old calendar entries. I have a user that is requesting that all old calendar meetings should be deleted. And this would be for an entire year. Vice manually doing this I'm wondering if it's possible from the users desktop/outlook client to automate the process.
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Question by:David-Howard
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4 Comments
 

Expert Comment

by:JasonRule
ID: 37754152
Here is an article that explains what you are trying to do.  You can archive or delete calendar entries.

http://office.microsoft.com/en-us/outlook-help/remove-items-from-your-calendar-HA001230420.aspx
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Author Comment

by:David-Howard
ID: 37754307
I'm looking to delete all old items. Not all (past and present) Calendar events. Unless I missed something the KB shows how to Archive and how to delete all calendar events.
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Expert Comment

by:JasonRule
ID: 37754392
Then you may want to use Archiving instead of deleting.  You can set the age of the calendar items to be archived by:

In the folder list in the Navigation Pane, right-click the folder you want to change, and then click Properties on the shortcut menu.
Click the AutoArchive tab.
Select the options that you want.
Click OK.

You can clean out items older than  x days, x weeks, or, x months.  You can also set the schedule so the calendar stays clean.
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LVL 47

Accepted Solution

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apache09 earned 2000 total points
ID: 37754509
As above Archive is one option, you can set Items Older than ......

However, if its a simple delete

I would just go to the calendar
Change the View to LIST

It should be already default in decending order

If not, just click on the date filed until you have the newest appointments at the top

Then scroll down to the Date/Year You want to start from
Highlight everything below that.

Then Delete
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