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MS excel - automate copying multiple query results in MS access to ranges of cells

Posted on 2012-03-24
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Last Modified: 2012-03-29
Dear Experts,

I need assistance to automate copying the output results of multiple queries in MS Access to specific ranges of cells in an open MS Excel document.

Would someone have some insight or be able to let me know how this can be done?

Thanks for your help!

lcha
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Question by:lcha
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by:p912s
Comment Utility
Not knowing what your query data looks like, single results, list of data, etc... This will get you started opening a workbook and writing data to it.

Sub SendToExcel()
    Dim xlApp As Object
    Dim xlWB As Object
    Dim xlWS As Object
    Dim MyReport As String

'*******************************************************************************************
    'existing report name - modify as needed
    MyReport = "C:\Users\Scot\Documents\EE\" & "27647339.xlsx"
'*******************************************************************************************

    Set xlApp = CreateObject("Excel.Application")
    Set xlWB = xlApp.Workbooks.Open(MyReport)
    Set xlWS = xlWB.Worksheets("Sheet1")

    xlWS.[a1] = "Test"

    xlApp.CutCopyMode = False
    
    xlWB.Close True

    Set xlWS = Nothing
    Set xlWB = Nothing
    xlApp.Quit
    Set xlApp = Nothing

    MsgBox "Done"
End Sub

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HTH

Scot
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Author Comment

by:lcha
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hey, thanks p912s.  So, if my worksheet is already open.   Would there be a way to do this through a vba program that runs from the ms excel worksheet that could copy and paste the table format output results of open MS Access queries to ranges of data on the excel worksheet.  Is there some function I could use to provide all the query names and get those results?
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Expert Comment

by:broro183
Comment Utility
hi,

Look up "CopyFromRecordset". Here are some links & code snippets that may point you in the right direction. Note the "###" sections are where you need to add some code for it to become functional.

http://www.exceltip.com/st/Import_data_from_Access_to_Excel_%28ADO%29_using_VBA_in_Microsoft_Excel/427.html

Sub EgOfCopyFromRecordset()
'sourced from http://msdn.microsoft.com/en-us/library/aa223845%28v=office.11%29.aspx

Dim icol As Long
Dim cnn As ADODB.Connection
Dim rs As ADODB.Recordset
Dim ws As Worksheet

Set rs = New ADODB.Recordset
Set ws = ActiveSheet

'### add a connection string, for an example see http://vbatips.com/2007/12/10/how-to-programatically-retrieve-data-from-a-database/

'###provide an sql string for identifying what to populate the recordset with.
'### open the rs
rs.Open '### state the arguments to go with ".open"


'put the headers in row one of the activesheet (based on the ws variable)
For icol = 0 To rs.Fields.Count - 1
    ws.Cells(1, icol + 1).Value = rs.Fields(icol).Name
Next icol

ws.Range(ws.Cells(1, 1), ws.Cells(1, rs.Fields.Count)).Font.Bold = True
ws.Range("A2").CopyFromRecordset rs

rs.Close
Set cnn = Nothing
Set rs = Nothing
Set ws = Nothing

End Sub

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hth
Rob
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p912s earned 450 total points
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Expert Comment

by:broro183
Comment Utility
That's a good point Scot. Using the built-in functionality is a much better idea. I wonder how the OP would do it though, perhaps they may end up experiencing locking errors if they try to have Access open at the same time as Excel.

Rob
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Expert Comment

by:p912s
Comment Utility
>>perhaps they may end up experiencing locking errors if they try to have Access open at the same time as Excel.

That shouldn't be a problem. Access is designed as a multiuser database for multiple simaltaneous connections.
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Assisted Solution

by:broro183
broro183 earned 50 total points
Comment Utility
Sorry about hijacking this thread...

That's true Scot, I didn't really elaborate on my prefix to that thought when I said "I wonder how the OP would do it though". Am I right in thinking that Access will go into/be in exclusive mode if there is Access code open (or running?) when Excel attempts to use a connection?

Edit:
Also, my understanding about locking or reading permissions is that the first connection made is the one that defines the type of connection that all subsequent (excel?) connections for the duration of that instance's lifetime. So if the first connection has read/write then so would any second or third connection, which may lead to errors if/when multiple users are accessing the db via excel.
/end edit

Okay, enough hijacking from me... Icha, do you need any more help (from Scot :-))?

Rob
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Author Comment

by:lcha
Comment Utility
hey, thanks Scott and Rob.  Appreciate your help and sorry for the delay.  Thanks for all the tips!  I will go ahead and award the points for now and come back to this later.
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