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Calendar meetings needs to be copied to new location

Posted on 2012-03-26
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Last Modified: 2012-06-27
Hi,

We have two meeting rooms A1 and A2 in a physical location "A". The two meeting rooms have a mailbox and calendar titled A1@A.com and A2@A.com. Over the years, we had set many one time and often recurring meeting requests to both these meeting rooms using the calendar requests on outlook.

Now we are moving to a new physical location "B" with meeting rooms  B1 and B2.  Rather than physically having to delete each meeting in A1 & A2 and physically recreating them in B1 & B2, is there a simple Microsoft centric way we can export all the calendars from one meeting room and paste them in the other. We should not lose any of the schedules or timings and the calendar invites should also be adjusted to take into account the daylight saving time.

We are a subsidiary of a UK company and work in India and we adhere to the DST timings.

I am a newbie to this and so please forgive any errors. Could someone please help me to achieve this and explain the process to me. Many thanks.



Regards,



Rax2473
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Question by:rax2473
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4 Comments
 
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Expert Comment

by:apache09
ID: 37768490
You can open both calendars in your outlook

Select the calendar you want to move itesm from

Change the view to List

Select all the items, right click and move to new folder

choose the new calendar folder


otherwise

Open a new email

Select a quarter of the appointments at a time
Move them into the email

It should add the items as an attachemnt
then email the calendar items to someone who has access to the new calendar

do this for all items in about 3-4 emails

once the recipient gets them
all they need to do is drag them into the calendar
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Author Comment

by:rax2473
ID: 37769495
Wow.. Thanks for that. I will surely try that and come back to you. May I ask - for the first option, I should be having full access to both calendars, ament I right ? When I copy and move to new calendar, will it also account for the recurring meetings ?
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Accepted Solution

by:
apache09 earned 2000 total points
ID: 37769540
Yup

Have both mailboxes open in outlook
Preferaably Outlook 2010 as is allows for multiple Exchange Mailboxes

Set both views to list on the calendar

Then Just move to new folder
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Author Comment

by:rax2473
ID: 37769544
Please tell me this is also possible on Oulook 2003. We use outlook 2003 on a winXP office suite
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