Solved

Versioning Best Practice

Posted on 2012-03-27
2
457 Views
Last Modified: 2012-03-29
Hello,

I use SP 2007 and was wondering if there was an official best practice for document versioning?  Is there a best practice limit to set for the number of major versions stored in a document library?

Thanks for any insight you can provide.
0
Comment
Question by:Isaac
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
2 Comments
 
LVL 32

Accepted Solution

by:
Jamie McAllister MVP earned 250 total points
ID: 37773325
I've not seen Microsoft declare a number, but on numerous projects three versions has been the retention limit.

It is best to set a limit as SharePoint doesn't store deltas, and I've heard of a case recently where someone felt versions were caused them disk space issues.

As for a limit of three, like any best practice this should be adapted to your circumstances.
0
 
LVL 9

Assisted Solution

by:Tehzar
Tehzar earned 250 total points
ID: 37773356
SharePoint has a built-in versioning system. You can work with major (published) versions, and minor (draft) versions. Of each of these two document types, you can store a numbers of versions that are kept. Watch out, each version is saved, not only the delta between 2 versions, and this counts to your Site Collection Quota. (Example: you have a Word document with a size of 2 MB. When you keep 5 Drafts this will result in storing (and consuming) 10 MB.
So, don’t call your document “NewUserAccountProcessDRAFTv1.docx”, but “NewUserAccountProcess.docx” and use versioning setting in your library.

Also, don’t use spaces in your filename.   When you use the “download a copy” functionality, SharePoint will replace the spaces with an “_”. This might (will) result in inconsistency when you upload the “same” file again, since SharePoint will see this as a different file (since the filename is different).  I recommend using a filename with Capitalization style naming guideline.

hth,

ZaR
0

Featured Post

Technology Partners: We Want Your Opinion!

We value your feedback.

Take our survey and automatically be enter to win anyone of the following:
Yeti Cooler, Amazon eGift Card, and Movie eGift Card!

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

These days socially coordinated efforts have turned into a critical requirement for enterprises.
A recent project that involved parsing Tableau Desktop and Server log files to extract reusable user queries for use in other systems. I chose to use PowerShell to gather the data, and SharePoint to present it...
With Secure Portal Encryption, the recipient is sent a link to their email address directing them to the email laundry delivery page. From there, the recipient will be required to enter a user name and password to enter the page. Once the recipient …
Finding and deleting duplicate (picture) files can be a time consuming task. My wife and I, our three kids and their families all share one dilemma: Managing our pictures. Between desktops, laptops, phones, tablets, and cameras; over the last decade…

738 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question